Executive Assistant

Energy Solutions, LLC; Charlotte, Northern (NC, KY); Hybrid; USD 52,000 - 75,000; Full time

Job summary

Energy Solutions, LLC in Charlotte, NC seeks an experienced Executive Administrative Specialist to support members of the Executive Council. The role focuses on organizing schedules, drafting correspondence, coordinating travel, and maintaining confidential information with high discretion.

The candidate should have 5+ years of secretarial/administrative support and strong communication skills, with proficiency in Microsoft Office. This is an on-site role requiring daily presence in the office.

Qualifications

• Strong organizational skills are required.
• Advanced computer skills including Microsoft Office.
• Strong written and verbal communication skills.
• Ability to interact with all levels of management.
• Ability to anticipate needs and act with discretion.
• Prior executive administrative support is preferred.

Responsibilities

• Organize executive time, calendar, meetings, files and contacts.
• Prepare correspondence: letters, memos, reports, other materials.
• Schedule and coordinate meetings, calls and travel.
• Screen visitors, mail, email and calls within delegated authority.
• Handle confidential and time-sensitive material.
• Provide general support like travel expenses and process docs.
• Perform other duties as assigned.

Skills

Strong organizational skills

Microsoft Office

Written and verbal communication

Interpersonal with management

Anticipate needs and discretion

Executive partner mindset

Discretion and tact

Education

Some college

Executive admin support background

Tools

Microsoft Office

Job description

Job Summary

Provides advanced level administrative support to member(s) of the Executive Council. Relieves the executive of administrative tasks in order to increase the time an executive has available for executive level responsibilities.

Job Duties/Tasks/Responsibilities

• Assists in organizing assigned executive’s time, schedule, meetings, files, calendar and contacts.
• Composes and prepares various forms of correspondence, including letters, memorandum, reports and other written material.
• Schedules and coordinates meetings, conference calls and travel arrangements.
• Screens visitors, mail, email and calls and handles items within the limits of delegated authority.
• Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office.
• Responsible for handling and organizing confidential and time sensitive material.
• Provides general support in matters such as preparing travel expenses, internal documentation and process flows.
• Performs other duties as assigned.

Minimum Education, Experience and Certification Requirements

• Education: Some college preferred
• Certifications: None required
• Required Experience: Minimum of 5 years secretarial/administrative support experience
• Preferred Experience: 7 years secretarial/administrative support experience
• Prior executive administrative support

Required and Desired Skills

• Strong organizational skills required
• Advanced computer skills, including Microsoft Office required
• Strong written and verbal communication skills required
• Ability to interact well with all levels of management required
• Ability to function as a true partner to the executive and be able to anticipate needs
• Must be able to exercise extreme sensitivity, discretion, judgment, tact and diplomacy

Physical/Mental Requirements and Working Conditions

• Available to work in office four (4) days per week. The position is not remote.
• Ability to carry up to 10 pounds
• Ability to use hands to accomplish tasks as assigned
• Ability to sit, walk, climb, and bend/stoop
• Ability to effectively communicate; pass audiogram in hearing conservation program as required by location
• Ability to see close and distance; basic colors/shades
• Ability to work inside an office
• Ability to work alone, work with others, and interact with the public
• Ability to perform under deadline pressure; drive a vehicle

EnergySolutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.