Executive Assistant to the CFO/SVP for Finance & Administration

NWACC; Springdale (AR); On-site; USD 22,000 - 32,000; Full time

Job summary

NorthWest Arkansas Community College (NWACC) is seeking a proactive Executive Assistant to provide advanced administrative, fiscal, and project coordination support to the CFO/SVP-FA. This role acts as a key contact for stakeholders and manages sensitive information with discretion in a high-visibility executive environment.

The successful candidate will be highly organized, professional, and capable of managing competing priorities while supporting executive priorities, communications, and

Qualifications

• Bachelor's degree from an accredited institution
• At least two years of administrative support experience with handling confidential information and competing priorities

Responsibilities

• Provide high-level administrative support to the CFO/SVP-FA including calendar management, scheduling, travel, meetings, and logistics
• Prepare and coordinate executive correspondence, reports, presentations, materials
• Manage information flow, track priorities, action items, projects, and deadlines
• Support strategic initiatives and cross-functional efforts on behalf of the CFO/SVP-FA
• Conduct research and prepare materials to support executive planning
• Support office operations including records management, purchasing, and budget tracking
• Serve as primary contact for the CFO/SVP-FA and coordinate communications and meetings
• Manage executive-level communications, meetings, events, and follow-up activities

Skills

Confidentiality

Organizational skills

Communication skills

Time management

Prioritization

Cross-functional collaboration

Executive support

Education

Bachelor's degree

Tools

Microsoft 365

Workday

ServiceNow

Job description

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas.

As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers.

NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success.

NorthWest Arkansas Community College (NWACC) is seeking a proactive Executive Assistant to provide advanced administrative, fiscal, and project coordination support to the Chief Financial Officer and Senior Vice President for Finance & Administration (CFO/SVP-FA). This role serves as a key point of contact for internal and external stakeholders, manages sensitive information with discretion, and supports executive priorities, communications, meetings, and cross-functional initiatives. The ideal candidate is highly organized, professional, and able to manage competing priorities with accuracy in a high-visibility executive environment.

Essential Duties

• Provide high-level administrative support to the CFO/SVP-FA, including calendar management, scheduling, travel, meeting coordination, and logistics
• Prepare and coordinate executive correspondence, reports, presentations, briefing materials, and communications
• Manage information flow, track priorities, action items, projects, and deadlines to ensure timely follow-through
• Support strategic initiatives, special projects, and cross-functional efforts on behalf of the CFO/SVP-FA
• Conduct research, compile information, and prepare materials to support executive planning and decision-making
• Support office operations, including records management, purchasing, budget tracking, and administrative processes
• Serve as a primary contact for the Office of the CFO/SVP-FA and build effective relationships with internal and external stakeholders
• Coordinate executive-level communications, meetings, events, materials, minutes, and follow-up activities
• Perform additional duties as assigned to support departmental and college goals

Rate of Pay

$19.76 hourly *Higher compensation may be considered based on qualifications directly related to position

Minimum Qualifications

• The formal education of a Bachelor's degree from an accredited institution of higher education
• At least two (2) years of administrative support experience, with demonstrated experience managing confidential information and competing priorities with professionalism and discretion

Equivalent combinations of education, training, and relevant experience may be considered in meeting the minimum qualifications.

Preferred Qualifications

• Five (5) years of progressively responsible executive administrative support experience
• Experience supporting senior-level leaders in a complex organizational environment
• Experience in education

Knowledge, Skills & Abilities

• Ability to maintain strict confidentiality and exercise sound judgment in handling sensitive information
• Exceptional organizational, planning, and time-management skills
• Strong written, verbal, and interpersonal communication skills
• Ability to anticipate needs, identify issues, and implement effective solutions
• Ability to independently prioritize work and manage multiple competing priorities with accuracy and attention to detail
• Strong customer service orientation and professional demeanor
• Demonstrated ability to build productive relationships and work effectively with individuals at all levels of the organization
• Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint), Workday, ServiceNow, and other technologies and the ability to quickly learn and utilize new systems and software applications
• Ability to coordinate multiple projects and deadlines in a dynamic environment

Physical Demands/Work Environment

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is:

Frequently

• Manipulate items with fingers, including keyboarding
• Sitting
• Standing
• Walking

Constantly

• Hearing
• Repetitive motion
• Talking

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Environmental Conditions

The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required.

NWACC is an Equal Opportunity Employer, please see our EEO policy.