Executive Assistant to the CEO - Strategic Board Liaison

Sisters of Charity Health System, Inc.; Oklahoma; On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

Health care package

PTO

Employer 403(b) with employer match

Job summary

The Sisters of Charity Health System, Inc. seeks an Executive Assistant to the President/CEO to provide high-level administrative support, manage confidential information, and coordinate communications with internal and external stakeholders.

You will maintain calendars, prepare materials, and assist with board and committee logistics. Ideal candidates have exceptional organizational and communication skills, and a track record of working effectively in a mission-driven, Catholic-affiliated

Qualifications

• Bachelor’s degree preferred or 8–10 years senior-level executive support experience.
• Ability to handle highly confidential information with discretion.
• Superb verbal and written communication skills.
• Demonstrated strategic thinking and proactive planning.
• Exceptional attention to detail and organizational skills.

Responsibilities

• Manage special projects for the President/CEO as directed.
• Route and prepare confidential correspondence and reports.
• Prepare CEO correspondence and board materials.
• Maintain CEO calendar and coordinate travel and budgets.
• Develop relationships with internal and external stakeholders.
• Schedule meetings, take minutes, and prepare agendas.
• Coordinate events, transportation, and lodging for executives.
• Prepare and maintain time logs and expense reports.

Skills

Team player

Interpersonal skills

Communication skills

Confidentiality

Strategic thinking

Verbal communication

Written communication

Multitasking

MS Office

Videoconferencing

Education

Bachelor’s degree preferred

Tools

MS Office proficiency

MS Teams / Zoom

Job description

The Sisters of Charity Health System, Inc. seeks an Executive Assistant to the President/CEO to provide high-level administrative support, manage confidential information, and coordinate communications with internal and external stakeholders.

You will maintain calendars, prepare materials, and assist with board and committee logistics. Ideal candidates have exceptional organizational and communication skills, and a track record of working effectively in a mission-driven, Catholic-affiliated