Executive Assistant to CMO New York City

Legora AB; New York (NY); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Comprehensive benefits

401K with company match

Unlimited PTO

Pre-tax commuter benefits

Life Insurance

Job summary

Legora AB is seeking an Executive Assistant to join the CEO Office, driving alignment across the organization. You will report to the Chief of Staff and collaborate with senior leaders to optimize calendars, travel, and communications. This role offers high exposure and opportunities to shape your career path toward operations or leadership.

You’ll work across multiple time zones, design time with strategic focus, and help scale Legora’s executive function as the company grows.

Qualifications

• Experience supporting executives in tech or scale-up environments.
• Ability to manage complex calendars and travel logistics.
• Strong written and verbal communication with high discretion.
• Proven ability to improve processes and systems.
• Comfort with cross-time-zone coordination.

Responsibilities

• Own calendar, travel logistics, and email for Executives and VPs.
• Coordinate internal and external meetings across multiple time zones.
• Plan and execute key team moments - including offsites and workshops.
• Triage inbound requests, protect focus time, and ensure smooth comms.
• Flag blockers, support decision-making, and keep teams ahead.
• Provide operational support to keep projects on track.
• Take initiative to improve how the team operates.
• Review expense reports for those you support.
• Book travel for those you support using our travel system.

Skills

Calendar management

Executive support

Travel logistics

Cross-team collaboration

Google Workspace

Slack

Notion

Tools

Google Workspace

Slack

Notion

Job description

About Us

Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar.

Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes.

1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview.

We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law.

Joining Legora means three things.

• We lean in: ownership over titles, outcomes over intentions.

• We fight for excellence: high standards, direct, ego-free feedback.

• We grow together: as a team and with our customers.

Mission before ego. Everyone contributes. No one coasts.

If you’re driven by impact, pace, and raising the bar. This is the place.

The Role

Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora. In this newly structured role, you will report directly to the Chief of Staff to our CEO.

This position comes with high exposure, giving you the chance to work closely with our senior leadership team and build relationships across the company. As Legora continues to scale, this role offers the opportunity to play a meaningful part in that journey while creating pathways for your own growth and development. And as Legora grows, so will this role, providing you with opportunities to shape your own career path - whether that leads toward business operations, people-focused tracks, or team leadership.

What You'll Do

• Manage complex support across multiple leaders: Own calendar, travel logistics, and email for Executives and several VPs. You won't just manage their time; you will design it to reflect shifting priorities and strategic focus, using AI to optimize their productivity and your own workflow.

• Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up

• Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.

• Triage inbound requests, protect focus time and help communication flow smoothly across the team.

• Partnering closely with one or more stakeholders leads to flag blockers, support decision-making and help the team stay one step ahead.

• Provide operational support to keep projects, initiatives and team collaboration on track.

• Take initiative to improve the way the team operates - spotting friction points and building better systems.

• Review expense reports of those you support and their direct reports

• Book travel for those you support as needed using our travel management system

What You Bring

• A proactive, problem-solving mindset - you act before issues arise and take full ownership.

• Experience from a technology and/or scale-up start-up environment

• Deep attention to detail and a love of structure - you make things faster, smoother, clearer.

• Strong communication skills, confident in handling sensitive or high-stakes communication.

• High discretion and maturity - you know how to navigate different stakeholders and build trust.

• Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.

• A genuine desire to support others and make the team better - you take pride in the work behind the scenes.

What's In It For You

• Global collaboration: Partner with teams and clients across Stockholm, New York, London, and Sydney.

• Competitive package: Comprehensive salary, benefits, and tools for success.

• Meaningful work: Your efforts shape how thousands of lawyers use AI daily.

• In-person environment: Union Square office designed for ambitious builders.

• Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package:

  • Multiple medical plan options via Aetna and Kaiser Permanente

  • HSA or Healthcare FSA (based on plan selection)

  • Dental plans via MetLife

  • Vision plans via Vision Care

• Family Support

  • Generous parental leave

  • Free access to Maven Clinic

  • Dependent Care FSA

  • Free One Medical membership for employees and dependents

• Additional Perks

  • Pre-tax commuter benefits

  • Life Insurance + STD/LTD

  • 401(K) with generous company match

  • Unlimited PTO

  • Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more

Legora is an Equal Opportunity Employer

At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.