Executive Assistant to the CEO - Global Impact & Board Support

Institute Of International Education; Washington; Hybrid; USD 91,000 - 107,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Paid time off and holidays

Student loan, tuition and professional

Retirement plans

Job summary

The Institute of International Education (IIE) is hiring an Executive Assistant to the President and CEO. This role provides high-level administrative and operational support, manages the President's calendar and travel, prepares meeting materials, and coordinates with internal and external stakeholders.

The Executive Assistant will organize communications, arrange domestic and international travel, prepare expense reports, support Board meetings and events, monitor budget, and help implement

Qualifications

• Requires a Bachelor's degree and at least eight (8) years of related work experience or an equivalent combination.
• Minimum of 3 years of experience as an assistant to a C-Suite level executive or equivalent.
• Experience supporting board events and coordinating meetings with internal and external stakeholders preferred.
• Ability to travel domestically.

Responsibilities

• Manage the day-to-day operations of the President and CEO, including calendar management, scheduling, and coordination of internal and external appointments.
• Prepare, coordinate and organize correspondence, presentations, reports, briefing materials, agendas, and other executive communications.
• Arrange domestic and international travel, including itineraries, accommodations, transportation, visa requirements, and other travel-related logistics.
• Take the lead in coordinating activities, webinars, meetings and events on behalf of the President and CEO, including logistics, materials, agendas, and follow up activities.
• Support the delivery of executive events and stakeholder engagements, including invitations, vendor coordination, venue logistics, and on-site support as needed.
• Support the Chief of Staff in planning and delivery of the IIE Board meetings, including scheduling, materials distribution, and logistics.
• Monitor expenses for the Office of the President to ensure they remain within budget and process payments.
• Develop, implement, and maintain operational standards and best practices for the Office of the President.
• Support other departments and programs as needed with events, outreach, and administrative support.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Verbal communication

MS Office

Expense management

Board support

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Expense management software

Job description

The Institute of International Education (IIE) is hiring an Executive Assistant to the President and CEO. This role provides high-level administrative and operational support, manages the President's calendar and travel, prepares meeting materials, and coordinates with internal and external stakeholders.

The Executive Assistant will organize communications, arrange domestic and international travel, prepare expense reports, support Board meetings and events, monitor budget, and help implement