Executive Assistant to the CEO

Inkitt; San Francisco (CA); On-site; USD 105,000 - 120,000; Full time

Benefits offered by this job

401k plan

Health benefits (medical, dental, and視

Professional coaching

Team-building events and annual trip

Unlimited access to Galatea app

Unlimited budget for self-development

Charity donation at one year

Free lunch in office

Gym access or Class Pass US-Berlin

Dog friendly offices

Job summary

Inkitt is seeking an Executive Assistant who will sit at the center of how the company runs, directly supporting the CEO and unlocking the most valuable resource: his time.

You will own the CEO’s calendar, prepare materials for meetings, coordinate international travel, manage expenses and vendor relationships, and organize leadership offsites and key events.

Qualifications

• 1+ years as an EA to a CEO or founder.
• Experience at a fast-growing startup and/or in the high class Finance Industry.
• Exceptional written English.
• Absolute discretion with confidential information.
• Fluency with Google Workspace, Slack, Notion, expense and travel tools, and the AI tools that make you faster.

Responsibilities

• Own the CEO's calendar — booking, protecting and resequencing it around what matters most that week.
• Prepare him for every meeting: the context and the materials.
• Run international travel end to end.
• Handle expenses, vendors and the administrative work that would otherwise land on him.
• Organise leadership offsites, board events and team events.

Skills

EA to CEO

Startup/Finance experience

Excellent written English

Discretion with confidential info

Proactive mindset

Tools

Google Workspace

Slack

Notion

Expense tools

Travel tools

AI tools

Job description

Inkitt is building the Operating System for Storytellers, standing at the forefront of technology and entertainment.

Leveraging AI and predictive algorithms, Inkitt discovers unknown stories and turns them into blockbuster hits, producing a new $1M ebook every 7 days and selling directly to consumers through Inkitt Galatea app. Bestsellers are then translated onto the screen through Inkitt CandyJar, the #1 US-based microdrama platform with billions of episodes streamed to date, and Inkitt Ironblood, the world's first streaming app for superhero, sci-fi and action stories.

Inkitt has become the 11th most bestseller-generating publisher in the world, boasting a 40x higher hit-rate than traditional publishers.

Backed by some of the top VC’s such as: Khosla, Kleiner Perkins, and NEA Ventures, our recent expansion into Ironblood, the first AI Native streaming platform for action and adventure, is only the beginning of our journey to becoming the next-gen entertainment powerhouse.

Our founder and CEO is looking for an Executive Assistant. This is not a support role in the background of the company. You will sit at the centre of how Inkitt runs, with a direct line into every decision the CEO makes and control over the scarcest resource in the business: his time.

What You’ll Do:

• Own the CEO's calendar — booking, protecting and resequencing it around what matters most that week
• Prepare him for every meeting: the context and the materials
• Run international travel end to end
• Handle expenses, vendors and the administrative work that would otherwise land on him
• Organise leadership offsites, board events and team events

What You’ll Bring:

• 1+ years as an EA to a CEO or founder
• Experience at a fast-growing startup and/or in the high class Finance Industry
• Exceptional written English
• Absolute discretion with confidential information
• Fluency with Google Workspace, Slack, Notion, expense and travel tools, and the AI tools that make you faster

Who We Are Looking For:

• Autonomous
• Bring solutions instead of problems
• Data driven
• Quick to action
• A high functioning workaholic
• Looking for exponential career growth
• Have lots of fun building a generational AI x Entertainment company

What We'll Offer:

• 401k plan, designed to help you save for the future
• Health benefits tailored to your needs, including medical, dental, and vision coverage
• Professional coaching for everyone
• Team-building events, including our annual company wide trip
• Unlimited access to our Galatea app and CandyJarTV app
• Unlimited budget for self-development books
• Charity donation of your choice at your one year anniversary
• Free lunch in office everyday
• Class Pass membership for US based employee and gym access for Berlin employees
• Dog friendly offices

$105,000 - $120,000 a year

At Inkitt, we strive to build a company culture and provide employment opportunities based on diversity and inclusion. We believe every author should have an equal opportunity to succeed, as should our team members. As a growing team from 20+ countries, we welcome everyone to apply.