Executive Assistant to the CEO

Altbanq; New York (NY); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Commuter benefits

Flexible Spending Accounts (FSA)

Job summary

Altbanq, based in Midtown Manhattan, seeks an Executive Assistant to the CEO. The role supports strategic leadership, manages complex calendars, drafts communications, and coordinates with investors and internal teams to keep operations running smoothly.

You are highly organized, proactive, and able to handle pressure with discretion. This on-site position is five days a week and offers comprehensive benefits and growth opportunities within the company.

Qualifications

• Bachelor’s degree in a related field.
• Minimum 3–5 years of experience as an Executive Assistant or in a similar role.
• Strong written and verbal communication skills.

Responsibilities

• Manage CEO schedule and calendar, coordinate meetings and travel.
• Draft, review, and send communications to investors and partners.
• Prepare briefing materials and note-taking during meetings.
• Monitor contracts for key terms and deliverables, with risk awareness.
• Collaborate with internal teams to track project progress and updates.

Skills

Excellent communication

Negotiation

Organizational skills

Problem-solving

Adaptability

Proactive

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Suite

Dropbox

Salesforce

Job description

Executive Assistant to the CEO

An exceptional organizer and problem-solver who thrives in a dynamic, fast-paced environment. The Executive Assistant at altbanq is a resourceful and proactive professional who can anticipate needs, adapt to evolving priorities, and deliver high-quality outcomes under pressure. They are the CEO’s trusted partner, enabling him to focus on strategic leadership while ensuring seamless management of his day-to-day operations.

Location and Work Environment:

• Location: Midtown, New York City.
• This is an on-site position, 5 days a week.
• Company Website: https://altbanq.com/

Why This Job Matters:

• Executive Assistants foster excellence! They maintain high standards by carefully reviewing contracts, communicating with investors, and identifying critical details that need attention. Their commitment to precision and quality ensures altbanq operates at its best.
• Executive Assistants are connectors! Acting as the CEO’s liaison with internal teams, external partners, and investors, they ensure timely and clear communication. Their ability to prioritize and synthesize information creates a smooth flow of operations.
• Executive Assistants think ahead! They anticipate challenges, proactively address needs, and find innovative solutions to problems before they arise.
• Executive Assistants execute! In addition to handling traditional EA tasks like managing the CEO’s complex schedule, they go above and beyond by preparing detailed reports, proactively following up on key projects, and ensuring the CEO’s time is optimized for maximum efficiency and impact.

A Day in the Life:

• Begin the day by reviewing the CEO’s schedule, preparing briefing notes, and ensuring all materials are ready for meetings.
• Manage last-minute calendar changes or emergencies with ease and professionalism.
• Draft, review, and send communications on behalf of the CEO to investors, partners, and internal teams, ensuring clarity..
• Analyze contracts, highlighting critical terms and potential risks for the CEO’s review.
• Research and present solutions for specific projects or products the CEO is exploring, negotiating for the best quality and value.
• Collaborate with altbanq teams to follow up on projects, ensure deliverables are completed, and provide updates to the CEO.
• Attend meetings with the CEO, take thorough notes, and create actionable follow-up plans.
• Track team performance and deadlines, ensuring all questions or needs directed to the CEO are addressed promptly.
• Prepare and edit investor reports, ensuring data accuracy and a professional presentation.
• Coordinate travel logistics, including creating detailed itineraries and contingency plans.
• Respond to after-hours emergencies when needed, maintaining solution-oriented approach.

What You Bring to the Table:

• You’re sharp, intuitive, and quick on your feet, with the ability to learn from experience and grow with the role.
• You have a professional demeanor and a collaborative attitude, making you approachable and enjoyable to work with.
• You’re an exceptional communicator, and negotiator, capable of adapting your tone and message for different audiences—whether speaking to the CEO, investors, vendors or team members.
• You’re highly organized, with an innate ability to prioritize and juggle multiple responsibilities seamlessly.
• You thrive under pressure, finding creative solutions in challenging situations.
• You have a meticulous eye for detail and a dedication to high-quality results.
• You’re tech-savvy, and quick to learn new technologies.
• Proficient with tools like Microsoft Office, Google Suite, Dropbox, and Salesforce,
• You’re proactive and resourceful, capable of taking ownership of projects and solving problems independently.
• You’re flexible, willing to adapt to changing needs, and available for occasional after-hours support.

Preferred Education and Experience:

• Bachelor’s degree in Business Administration, Communications, Finance, Accounting, Economics, Marketing, Legal Studies, or a related field.

• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role, ideally supporting senior executives in a fast-paced environment.

Compensation and Benefits:

• Compensation ranges from $100,000 to $140,000, depending on experience.
• Benefits include:
  • Medical, Dental, and Vision Insurance
  • Ancillary Benefits Plans, including Life Insurance and Commuter Benefits
  • 401(k) Retirement Plan
  • Flexible Spending Accounts (FSA)