Executive Assistant To The CEO

Boviet Solar; Greenville (NC); On-site; USD 70,000 - 90,000; Full time

Job summary

Boviet Solar, a fast-growing solar module manufacturer in the United States, seeks an Executive Assistant to the CEO. You will manage the CEO's calendar, communications, and strategic priorities, coordinate with senior leadership, the board, customers, and partners, and support meetings, travel, and key initiatives in a fast-paced manufacturing environment. You will maintain confidentiality and collaborate with HR, Finance, and Operations to drive executive-level initiatives.

Qualifications

• Bachelor’s degree in business administration or related field, or equivalent experience.
• 3–5+ years of experience as an executive assistant supporting C-level executives.
• Advanced skills in Microsoft Office and Teams.
• Excellent written and verbal communication skills in English.
• Strong organization, time management, and multitasking skills.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Manage the CEO’s complex calendar, set priorities, and coordinate across time zones.
• Screen emails and draft replies; act as main interface with stakeholders.
• Prepare agendas, materials, and decks for leadership and board meetings.
• Arrange domestic and international travel and itineraries.
• Support cross-functional initiatives and special projects for the CEO.
• Maintain confidential filing systems and handle sensitive information with discretion.

Skills

Executive support

Time management

Discretion

Communication

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Position Summary

The Executive Assistant to the CEO provides high-level administrative and operational support to the CEO of a fast-growing solar module manufacturer. This role acts as a strategic partner and gatekeeper. It manages the CEO's time, communications, and priorities, and coordinates with senior leadership, the board, customers, and outside partners. The ideal candidate is highly organized, discreet, proactive, and comfortable in a fast-paced manufacturing setting with international stakeholders.

Key Responsibilities

Calendar and schedule management

• Manage the CEO's complex calendar: set priorities, resolve conflicts, and coordinate across time zones.
• Schedule and prepare for executive meetings, board meetings, customer visits, and investor calls.

Communication and correspondence

• Act as the main point of contact between the CEO and internal and external stakeholders.
• Screen and prioritize emails, calls, and requests, and draft replies for the CEO when appropriate.
• Draft, proofread, format letters, memos, presentations, and reports.

Meeting and executive support

• Prepare agendas, briefing materials, and presentation decks for leadership and board meetings.
• Take meeting minutes, track action items, and follow up with department heads to make sure deadlines are met.
• Help prepare monthly and quarterly business reviews (production, sales, financial KPIs).

Travel and event coordination

• Arrange detailed domestic and international travel, including flights, lodging, ground transportation, visas, and itineraries.
• Coordinate site tours, customer and VIP visits, company events, and trade show participation.
• Process expense reports and reconcile executive expenses.

Project and operations support

• Manage special projects for the CEO, such as research, data collection, and cross-functional coordination.
• Work with HR, Finance, Supply Chain, and Operations on executive-level initiatives.
• Keep organized, confidential filing systems for executive documents and contracts.

Confidentiality and relationship management

• Handle highly sensitive information (personnel, financial, strategic) with complete discretion.
• Build strong working relationships with the leadership team, board members, key customers, and government or community partners.

Qualifications Required

• Bachelor’s degree in business administration, Communications, or a related field, or equivalent experience.
• 3–5+ years of experience as an executive assistant supporting C-level executives.
• Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams.
• Excellent written and verbal communication skills in English.
• Strong organization, time management, and multitasking skills, with close attention to detail.
• Proven ability to handle confidential information with discretion.