Executive Assistant to the CCO & Office Operations Lead

Coppola Concierge LLC; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

401(k) with employer match

Paid time off

Catered in-office lunches

Transit benefits

Job summary

Coppola Concierge LLC in Pittsburgh is seeking an Executive Assistant to provide dedicated support to the CCO and coordinate daily office operations. This full-time, in-office role manages calendars, emails, travel, meetings and client visits while ensuring a professional, organized Pittsburgh office.

The successful candidate will handle confidential information, support HR tasks, onboarding and maintain accurate records, reporting to the CCO with discretion and professionalism.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s/associate degree preferred in business, HR, or related field.
• Experience supporting a senior executive is a plus.
• Experience with calendars, emails, meetings, travel, and competing priorities.

Responsibilities

• Manage the CCO’s calendar, appointments and scheduling priorities.
• Monitor and organize the CCO’s email inbox and follow-ups.
• Arrange business travel including flights, hotels and transportation.
• Coordinate client visits, meetings and events and supporting materials.
• Prepare documents and assist with expense reports and projects.
• Handle confidential information with discretion.

Skills

Calendar management

Organizational skills

Time management

Discretion with confidential info

Communication skills

Customer service

Education

High school diploma or equivalent

Associate’s or bachelor’s degree in business administration or related field

Tools

Microsoft Office

Paylocity

Salesforce

Job description

Coppola Concierge LLC in Pittsburgh is seeking an Executive Assistant to provide dedicated support to the CCO and coordinate daily office operations. This full-time, in-office role manages calendars, emails, travel, meetings and client visits while ensuring a professional, organized Pittsburgh office.

The successful candidate will handle confidential information, support HR tasks, onboarding and maintain accurate records, reporting to the CCO with discretion and professionalism.