Executive Assistant to the CAO | Strategic Operations & Calendar

University of Washington; Seattle (WA); On-site; USD 78,000 - 106,000; Full time

Job summary

UW Medicine’s Ambulatory Executive Office in Seattle is seeking a full-time Executive Assistant to support the Chief Ambulatory Officer (CAO) and Chief Nursing Officer (CNO). The role ensures smooth department operations through confidential, professional executive support.

You will independently plan, coordinate, and implement policies, manage the executive calendar, arrange meetings and events, and liaise with UW leadership and stakeholders.

Qualifications

• Bachelor's degree or related field as specified in the job posting.
• 5 years’ experience supporting a C-level executive.
• Equivalent experience may substitute for degree requirement.

Responsibilities

• Plan, coordinate and implement policies to support the CAO and CNO.
• Act as a liaison with UW Medicine leadership and community leaders.
• Communicate with stakeholders and convey messages clearly.
• Manage the executive calendar and day-to-day activities of the CAO Office.
• Arrange committee meetings, events and open forums.
• Handle confidential information with discretion and professionalism.
• Take and edit meeting minutes as requested.

Skills

Executive support

Calendar management

Written communication

Stakeholder communication

Minutes / record keeping

Education

Bachelor's degree in Business Administration / Communications / Healthcare Administration

Job description

UW Medicine’s Ambulatory Executive Office in Seattle is seeking a full-time Executive Assistant to support the Chief Ambulatory Officer (CAO) and Chief Nursing Officer (CNO). The role ensures smooth department operations through confidential, professional executive support.

You will independently plan, coordinate, and implement policies, manage the executive calendar, arrange meetings and events, and liaise with UW leadership and stakeholders.