Executive Assistant to the CAO

Reliant Care Management Company; St. Louis, Northern (MO, KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Reliant Care Management Company is looking for an experienced Executive Assistant to support the Chief Administrative Officer and a senior leader in a growing healthcare organization in Saint Louis, MO. You will coordinate complex calendars, prepare executive communications, and serve as a liaison with department leaders, employees, vendors, and external partners.

The ideal candidate has 5+ years of supporting senior executives, advanced Microsoft 365 skills, and excellent written and verbal

Qualifications

• 5+ years supporting senior executives, preferably in healthcare or complex organizations.
• Advanced proficiency with Microsoft 365.
• High School Diploma or equivalent required.

Responsibilities

• Manage complex calendars and scheduling across teams, locations, and time zones.
• Coordinate leadership meetings and prepare agendas, reports, and executive communications.
• Act as a liaison between executives, employees, vendors, and external partners.
• Handle confidential information with discretion and submit expense reports.
• Identify opportunities to improve administrative processes and support strategic projects.

Skills

Executive support

Calendar management

Communication skills

Discretion and confidentiality

Education

High School Diploma or equivalent

Associate's or Bachelor's degree

Tools

Microsoft 365

Job description

POSITION OVERVIEW

We are seeking an experienced Executive Assistant to support a Chief Administrative Officer (CAO) and another senior executive within a growing healthcare organization. The ideal candidate is highly organized, proactive, and resourceful, with strong judgment, attention to detail, and the ability to manage competing priorities. This role serves as a key partner to executive leadership and regularly interacts with department leaders, employees, vendors, and external stakeholders.

RESPONSIBILITIES

Calendar & Meetings

• Manage complex calendars, anticipate scheduling needs, and resolve conflicts.
• Coordinate meetings across teams, locations, and time zones, including leadership meetings, operational reviews, and strategic planning sessions.
• Prepare agendas, presentations, reports, and executive communications.
• Track action items and follow up with stakeholders to ensure timely execution.

Executive Support

• Act as a liaison between executives, department leaders, employees, vendors, and external partners.
• Conduct research and gather information to support executive decision-making and operational initiatives.
• Handle sensitive and confidential information with discretion.
• Prepare and submit expense reports.
• Maintain organized files, contacts, and executive resources.

Process Improvement & Projects

• Utilize Microsoft 365 and other technology tools to improve efficiency.
• Identify opportunities to streamline administrative processes and improve organizational effectiveness.
• Support presentations, leadership events, and special projects from planning through completion.

QUALIFICATIONS

• High School Diploma or equivalent.
• 5+ years supporting senior executives, preferably in healthcare or other complex organizations.
• Advanced proficiency with Microsoft 365.

Preferred Qualifications

• Associate's or Bachelor's degree.
• Experience supporting a Chief Administrative Officer, COO, CEO, or multiple senior leaders.
• Healthcare industry experience.

SKILLS

• Exceptional organization and time management skills.
• Ability to prioritize multiple demands with minimal direction.
• Strong initiative, accountability, and follow-through.
• Excellent written and verbal communication skills.
• Ability to build relationships with executives, department leaders, and stakeholders at all levels.
• Sound judgment, professionalism, and confidentiality.

Saint Louis, MO Preferred