Executive Assistant to the Chief Ambulatory Officer

University of Washington; Seattle (WA); On-site; USD 78,000 - 106,000; Full time

Job summary

UW Medicine’s Ambulatory Executive Office in Seattle is seeking a full-time Executive Assistant to support the Chief Ambulatory Officer (CAO) and Chief Nursing Officer (CNO). The role ensures smooth department operations through confidential, professional executive support.

You will independently plan, coordinate, and implement policies, manage the executive calendar, arrange meetings and events, and liaise with UW leadership and stakeholders.

Qualifications

• Bachelor's degree or related field as specified in the job posting.
• 5 years’ experience supporting a C-level executive.
• Equivalent experience may substitute for degree requirement.

Responsibilities

• Plan, coordinate and implement policies to support the CAO and CNO.
• Act as a liaison with UW Medicine leadership and community leaders.
• Communicate with stakeholders and convey messages clearly.
• Manage the executive calendar and day-to-day activities of the CAO Office.
• Arrange committee meetings, events and open forums.
• Handle confidential information with discretion and professionalism.
• Take and edit meeting minutes as requested.

Skills

Executive support

Calendar management

Written communication

Stakeholder communication

Minutes / record keeping

Education

Bachelor's degree in Business Administration / Communications / Healthcare Administration

Job description

Job Description

EXECUTIVE ASSISTANT TO THE CHIEF AMBULATORY OFFICER

UW MEDICINE’S AMBULATORY EXECUTIVE OFFICE has an outstanding opportunity for a full-time executive assistant to the chief ambulatory officer.

WORK SCHEDULE

100% FTE

Position Highlights

This role independently ensures smooth department operations through highly confidential and professional executive support, necessating a high degree of tact, discretion and diplomacy.

Primary Job Responsibilities

• The Executive Assistant will independently plan, coordinate, and implement policies and procedures to support the Chief Ambulatory Officer (CAO) and the Chief Nursing Officer (CNO), so that all regulatory requirements are met
• Acts as a communication liaison with UW Medicine leadership and community leaders as needed
• Communication and Liaison with various stakeholders, ensuring clear conveyance of the CAO’s messages and managing feedback appropriately
• Operate independently, make decisions and take actions with delegated authority to support high-level executives, including the CAO
• Managing time-sensitive communications, which requires the ability to quickly and accurately convey information to various audiences
• Meeting the demands of competing stakeholders, each with unique needs and expectations
• This role requires outstanding writing abilities and the ability to communicate verbally with senior leaders, staff, and the general public
• Records, composes and edits minutes of meetings as requested
• Independently managing both short‑term tasks and long‑term projects
• Handling highly confidential and sensitive information with the utmost discretion and professionalism
• Serves as a confidential liaison to the Chief Ambulatory Officer and manages the executive calendar and coordinates day‑to‑day activities of the Chief Ambulatory Office
• Independently arranges and coordinates committee meetings, special events, open forums, and other hospital activities
• Schedules appropriate accommodation, orders/operates equipment, and coordinates logistical activities as needed
• Utilizing various software and tools for document preparation, calendar management, and communication

Required

• Bachelor's Degree in Business Administration, Communications, Healthcare Administration, or related degree
• 5 years’ experience supporting a C level executive.
• Equivalent experience may substitute for degree requirement

About Uw Medicine – Where Your Impact Goes Further

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the publicby advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Compensation, Benefits And Position Details

Pay Range Minimum:

$78,000.00 annual

Pay Range Maximum

$106,140.00 annual

Other Compensation

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable

About The UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.