Executive Assistant to the Athletic Director

CSU; Sacramento (CA); On-site; USD 59,000 - 86,000; Full time

Job summary

CSU is seeking an Executive Assistant II to provide executive-level administrative support to the Athletics Director. The role manages the AD’s calendar, travel, meetings, correspondence and briefing materials while safeguarding confidential matters and serving as a key liaison with campus and community stakeholders.

The position also coordinates personnel actions, timekeeping and payroll processes with oversight, handling staff recruitments and payroll duties to ensure timely actions across

Job description

Working Title: Executive Assistant to the Athletic Director

Classification Title: Executive Assistant II

Posting Details

Priority Application Date (Posting will remain open until filled): Tuesday, October 20, 2026 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Athletics Director (AD), the Executive Assistant provides executive-level administrative support to the AD and helps coordinate the day-to-day priorities of the AD’s office. The position manages the AD’s calendar, meetings, travel, correspondence, briefing materials, follow-up activities, and other confidential or sensitive matters, while serving as a key liaison with campus and community stakeholders. The incumbent also coordinates community relations requests and engagement opportunities on behalf of the AD and Athletics.

The Executive Assistant also provides administrative coordination for Athletics personnel, recruitment, appointment, timekeeping, and payroll processes with Assistant Athletic Director for Personnel and Administrative Services oversight. Responsibilities include coordinating staff recruitments and renewals; processing and tracking personnel actions for staff, casual workers, emergency hires, special consultants, and student assistants; administering departmental timekeeping and payroll activities; maintaining confidential personnel records; and coordinating with appropriate campus offices to ensure personnel actions are completed accurately and timely.

FLSA: Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range: $ 5,274.00 per month (Step 1)

CSU Classification Salary Range: $ 5,274.00 per month (Step 1) -7,684.00 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Best-in-class Benefits:

CSU Total Compensation:

Salary Grade/Range: 2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: Monday - Friday, 8 AM - 5 PM. Occasional evening and weekend work required.