Executive Assistant to the Vice President for Human Resources and Inclusive Excellence (Confidential Administrative Support II)

California State University, Fullerton; Fullerton (CA); On-site; USD 52,000 - 81,000; Full time

Job summary

California State University, Fullerton is seeking an Executive Assistant to the Vice President for Human Resources and Inclusive Excellence (Confidential Administrative Support II). The role supports the VP with high-level administrative tasks, research, correspondence, and scheduling in a dynamic executive setting.

The candidate should demonstrate discretion, professionalism, and the ability to manage multiple deadlines while upholding confidentiality and university policies.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Strong analytical, interpersonal, conflict resolution and written/verbal skills.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to create, compose and edit written materials.
• Investigate and analyze information, reason logically and draw conclusions.

Skills

Analytical skills

Interpersonal skills

Written/verbal communication

Confidentiality

Education

Bachelor's degree

Job description

Executive Assistant to the Vice President for Human Resources and Inclusive Excellence (Confidential Administrative Support II)

Classificaiton: Confidential Administrative Support II

Department: The Division of Human Resources and Inclusive Excellence is committed to the mission of meeting the needs of a multi-cultural campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University's goal to recruit and retain a high-quality faculty and staff. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President for Human Resources and Inclusive Excellence (Confidential Administrative Support II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Salary Range: $4,687 - $7,300 per month

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Essential Qualifications:

Bachelor's degree from an accredited college or university; completion of a professional training program specific to the position and directly related work experience; or a combination of education and experience that demonstrates the ability to perform the essential functions of the position. Strong analytical, interpersonal, conflict resolution and written/verbal skills. Ability to work effectively with a wide range of constituencies in a diverse community. Ability to create, compose and edit written materials. Investigate and analyze information, reason logically and draw conclusions. Gather and organize documents. Manage multiple projects and deadlines in a timely manner. Interpret, communicate, and apply policies and procedures. Detail oriented and self-directed. Ability to maintain strict confidentiality.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:

Ability to exercise a high degree of independence and discretion in carrying out responsibilities. Ability to distinguish routine matters from those requiring executive attention; assess the appropriate level of response; protect confidential information; identify when consultation with legal, labor, compliance, or other subject matter experts is necessary; and ensure that matters are appropriately resolved or elevated.

Success in this position requires exceptional organizational skills, emotional intelligence, professional judgment, discretion, diplomacy, responsiveness, and the ability to operate effectively in a highly dynamic executive environment. Maintain a broad understanding of the University's and Division's priorities and serve as a trusted and dependable extension of the Vice President and the Office of the Vice President.

Special Working Conditions:

https://www.fullerton.edu/civilrights/index.html#box5

Additional Information:

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to perform CSU-related work outside the state of California.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Application Deadline: Oct 01, 2026 (9:00 PM)