Executive Assistant to the Athletic Director

California State University-Sacramento; Sacramento (CA); On-site; USD 59,000 - 86,000; Full time

Job summary

California State University, Sacramento seeks an Executive Assistant to the Athletic Director to provide high-level administrative support, manage executive calendars, coordinate meetings, travel, and confidential matters for the Athletics Director. You will serve as liaison with campus and community partners and assist with personnel processes.

The role requires exceptional organizational skills, discretion, and the ability to coordinate multiple priorities in a fast-paced university

Qualifications

• Equivalent to a bachelor's degree in a related field and two years of relevant experience.
• Advanced education may substitute for experience on a year-for-year basis.

Responsibilities

• Provide executive-level administrative support, including managing calendars, meetings, travel, and confidential matters.
• Coordinate personnel processes such as recruitment, appointments, renewals, payroll, timekeeping, and related transactions.
• Serve as liaison with campus and community stakeholders to support Athletics operations.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder liaison

Confidentiality

Communication skills

Education

Bachelor's degree or equivalent

Tools

HRIS

Payroll systems

Job description

Working Title: Executive Assistant to the Athletic Director

Priority Application Date (Posting will remain open until filled): Tuesday, October 20, 2026 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Athletics Director (AD), the Executive Assistant provides executive-level administrative support to the AD and helps coordinate the day-to-day priorities of the AD’s office. The position manages the AD’s calendar, meetings, travel, correspondence, briefing materials, follow-up activities, and other confidential or sensitive matters, while serving as a key liaison with campus and community stakeholders. The incumbent also coordinates community relations requests and engagement opportunities on behalf of the AD and Athletics.

The Executive Assistant also provides administrative coordination for Athletics personnel, recruitment, appointment, timekeeping, and payroll processes with Assistant Athletic Director for Personnel and Administrative Services oversight. Responsibilities include coordinating staff recruitments and renewals; processing and tracking personnel actions for staff, casual workers, emergency hires, special consultants, and student assistants; administering departmental timekeeping and payroll activities; maintaining confidential personnel records; and coordinating with appropriate campus offices to ensure personnel actions are completed accurately and timely.

FLSA: Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range: $ 5,274.00 per month (Step 1 )

CSU Classification Salary Range: $ 5,274.00 per month (Step 1) - 7,684.00 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: Monday - Friday, 8 AM - 5 PM. Occasional evening and weekend work required.

Department Information

The program of Intercollegiate Athletics is organized and conducted as an integral part of the total educational program of the University. Academic excellence and athletic accomplishments go hand in hand at Sacramento State. There are three separate and unique missions in this program: to contribute to the educational objectives of the University; to provide a healthy, competitive athletic experience to individual student-athletes; to serve as a public relations vehicle within the community.

The Department of Intercollegiate Athletics offers both academic courses and an intercollegiate athletics program. Academic courses offer the opportunity for individuals to gain knowledge and understanding in a particular area of expertise related to intercollegiate athletics.

Sacramento State has made a strong commitment to the achievement of national excellence at the NCAA Division I level. It also is committed to maintaining an equitable program between men and women.

Intercollegiate Athletics are members of the Big West, Western Athletic Conference, Mountain Pacific Sports Federation and American Athletic Conferences.

http://hornetsports.com/landing/index

Minimum Qualifications

Experience and Education:

Equivalent to a bachelor's degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Required Qualifications

Experience

• Experience providing advanced administrative support to an executive or senior administrator, including coordinating complex calendars, meetings, travel, correspondence, briefing materials, confidential matters, and follow-up activities.
• Experience coordinating multiple projects, priorities, and activities involving internal and external stakeholders in a complex organizational environment.
• Experience coordinating administrative personnel processes such as recruitment, appointments, renewals, payroll, timekeeping, and related employment transactions.

Knowledge, Skills, And Abilities

• Working knowledge of executive-level administrative practices and demonstrated ability to independently organize, prioritize, and coordinate activities necessary for the effective operation of an executive office.
• Strong organizational and project coordination skills, including the ability to manage competing priorities, anticipate administrative needs, monitor timelines, and facilitate timely follow-through.
• Ability to exercise sound judgment and discretion in evaluating and prioritizing requests and information; gathering, evaluating, and summarizing relevant information; and determining matters requiring executive attention, action, or referral.
• Advanced written, verbal, and interpersonal communication skills, including the ability to prepare executive-level correspondence, reports, presentations, and briefing materials and effectively interact with senior leadership and internal and external stakeholders.
• Working knowledge of personnel and payroll administrative processes and the ability to coordinate transactions, review documentation for completeness and procedural compliance, monitor deadlines, resolve routine processing issues, and appropriately refer matters requiring specialized Human Resources expertise.
• Ability to establish and maintain effective working relationships and coordinate activities with University leadership, Athletics personnel, campus offices, community organizations, and external partners.
• Ability to maintain strict confidentiality, exercise discretion with sensitive executive and personnel matters, and work independently in a fast-paced environment with changing priorities and deadlines.
• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Work Schedule Requirements

• Ability to work occasional evenings, weekends, and holidays and respond to time-sensitive matters outside of regular business hours when necessary to support Athletics operations and executive activities.

Condition Of Employment

• Satisfactory completion of the background check process.

Preferred Qualifications

• Experience working in intercollegiate athletics.
• Experience providing executive administrative support in a higher education environment.
• Experience coordinating personnel and payroll transactions in a higher education or similarly complex organization.
• Familiarity with higher education personnel systems and processes.
• Foundational knowledge of NCAA rules and regulations.

Documents Needed to Apply

• Resume

Failure to upload these documents may result in disqualification.