Executive Assistant to SVPs — HR & Talent Ops

Skydance Media; Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Skydance Animation is seeking an experienced Executive Assistant to support two SVPs in Los Angeles. This role requires strong organizational skills, calendar and travel coordination, and professional interfacing with senior management and external partners.

Ideal candidates will have 5+ years of administrative experience, proficiency in MS Office and Google Suite, and a discreet, service-oriented approach to HR-related inquiries.

Qualifications

• Minimum 5+ years of administrative experience; agency or management experience is a plus.
• Proficiency with MS Office and Google Suite.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills and ability to manage multiple priorities.
• High integrity and discretion with confidential information.

Responsibilities

• Provide administrative support to the Senior Vice President of Human Resources and the Senior Vice President of Talent Acquisition & Development.
• Manage executives' calendars, schedule and coordinate meetings with internal and external contacts.
• Arrange travel and conference details, issue invitations, coordinate agendas and materials.
• Prepare and submit monthly expense reconciliation reports for teams.
• Assist with onboarding and onboarding paperwork and documentation.
• Maintain reports and tracking grids.
• Act as the first point of contact for HR inquiries with a service mindset.
• Attend meetings and take notes, distributing as appropriate.
• Perform other ad hoc duties as assigned.

Skills

Administrative support

Communication

Time management

Interpersonal skills

Tools

MS Office

Google Suite

Job description

Skydance Animation is seeking an experienced Executive Assistant to support two SVPs in Los Angeles. This role requires strong organizational skills, calendar and travel coordination, and professional interfacing with senior management and external partners.

Ideal candidates will have 5+ years of administrative experience, proficiency in MS Office and Google Suite, and a discreet, service-oriented approach to HR-related inquiries.