Executive Assistant to SVP, Global Engineering

SharkNinja; Needham (MA); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Employee stock purchase options

Wellness programs

Product discounts

Job summary

SharkNinja is a global product design and technology company headquartered in Needham, MA. We are seeking an Executive Assistant to partner with the Engineering Team and SVP leaders, coordinating calendars, travel, meetings, and special projects.

You will support travel, expense management, vendor coordination, and office organization, with after-hours availability for urgent requests. Strong MS Office skills and professional communication are essential.

Qualifications

• Bachelor's Degree or at least 5 years of Executive Assistant work experience.
• Self-confident, diplomatic, and able to anticipate/handle unexpected situations.
• Comfortable with deadline pressures, managing multiple demands for critical deliverables and not afraid to interrupt meetings to get time sensitive information or keep Executives on track.
• Strong attention to detail and accuracy/integrity of data required.
• Able to set priorities and juggle several tasks within a fast-paced, deadline driven environment with a positive attitude.
• Excellent verbal and written communication skills.
• Excellent interpersonal and organizational skills.
• Advanced proficiency in Microsoft Office Applications; specifically PowerPoint, Word and Excel.
• Able to anticipate and/or identify and resolve problems in a timely manner including on nights and weekends.
• Able to work in a team environment and occasionally work a flexible schedule.

Responsibilities

• Be a trusted business partner to SVP level leaders and their VP teams.
• Serve as a liaison to others, both within and outside the department and/or company.
• Point of contact for visiting associates from our global locations; assist with travel, meeting arrangement, catering, product samples, room needs, etc.
• Point of contact for vendor visits, assist with their needs, meetings, catering, product samples, room needs.
• Time management: Manage multiple, complex and hectic day to day calendars with competing priorities ensuring the executives time and focus is on critical product and strategic matters.
• Collaborate closely with the Executive Assistant team to synchronize and schedule executive-level priority meetings, product executive debriefs and reviews, team and cross-functional project meetings. Maintain and re-balance cadence of all meetings.
• Carry out special projects and assignments from coordination and planning to execution.
• Prepare/manage the following: Concur expense report review and approval, presentations, announcements, team requests, Coupa PO creation/completion.
• Travel management: domestic and international travel. This includes travel visas, car service arrangements, hotel accommodations, meal/restaurant reservations, meeting logistics/agenda preparations as well as working with our global team to make any arrangements needed when they arrive.
• Order lunches through caterers/local vendors and plan other meeting details.
• Assist HR, Facilities and IT with new hire requests and seating plans.
• Assist with office organization.
• Be cognizant of hours for our overseas locations with regards to planning/coordination/requests.
• Be available after hours and for last minute requests.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Attention to detail

Education

Bachelor's Degree

Tools

PowerPoint

Word

Excel

Job description

SharkNinja is a global product design and technology company headquartered in Needham, MA. We are seeking an Executive Assistant to partner with the Engineering Team and SVP leaders, coordinating calendars, travel, meetings, and special projects.

You will support travel, expense management, vendor coordination, and office organization, with after-hours availability for urgent requests. Strong MS Office skills and professional communication are essential.