Executive Assistant

sharkninjaoperatingllc; Needham (MA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan with matching

Employee stock purchase program

Life insurance

AD&D

Short-term disability insurance

Long-term disability insurance

Generous paid time off

Company holidays

Parental leave

Identity theft protection

Pet ins

Job summary

SharkNinja, a global designer and technology company headquartered in Needham, MA, is seeking an experienced Executive Assistant to partner with senior engineering leaders. You will manage calendars, coordinate travel, prepare presentations, and collaborate with HR, Facilities and IT to support a fast-paced, globally distributed team.

Ideal candidates bring a bachelor’s degree or 5+ years of EA experience, exceptional communication skills, and the ability to handle sensitive information with

Qualifications

• Bachelor's Degree required or 5+ years of EA experience.
• Strong calendar management and prioritization under pressure.
• Excellent written and verbal communication, discretion, and judgment.
• Proactive problem solving and cross-functional collaboration.
• Comfort with dynamic scheduling, travel logistics, and meetings.

Responsibilities

• Be a trusted business partner to SVP level leaders and VP teams.
• Liaise with internal and external stakeholders; coordinate travel, meetings, and catering.
• Manage complex, high-priority calendars and urgent scheduling requests.
• Support with travel arrangements, visas, and logistics for domestic and international trips.
• Assist HR, Facilities and IT with new-hire requests and seating plans.
• Prepare presentations, expense reports, and procurement requests as needed.

Skills

Calendar management

Travel coordination

Microsoft Office

Written communication

Interpersonal skills

Problem solving

Education

Bachelor's Degree

Tools

PowerPoint

Word

Excel

Job description

About Us

SharkNinja is a global product design and technology company, with a diversified portfolio of 5-star rated lifestyle solutions that positively impact people's lives in homes around the world. Powered by two trusted, global brands, Shark and Ninja , the company has a proven track record of bringing disruptive innovation to market and developing one consumer product after another has allowed SharkNinja to enter multiple product categories, driving significant growth and market share gains. Headquartered in Needham, Massachusetts with more than 4,100 associates, the company's products are sold at key retailers, online and offline, and through distributors around the world.

AI at SharkNinja

At SharkNinja, we’re building an AI-native culture. We’re not waiting for the future; we’re creating it. Our people are expected to experiment boldly, adopt new tools, and continuously raise what’s possible to create meaningful impact for our consumers. If you believe the best way to do your job hasn’t been invented yet, you’ll fit right in.

The Executive Assistant is an administrative business partner to the Engineering Team.

Duties and Responsibilities:

• Be a trusted business partner to SVP level leaders and their VP teams.
• Serve as a liaison to others, both within and outside the department and/or company.
• Point of contact for any visiting associates from our global locations. Assist with travel, meeting arrangement, catering, product samples, room needs, etc.
• Point of contact for vendor visits, assist with their needs, meetings, catering, product samples, room needs.
• Time management: Manage multiple, complex and hectic day to day calendars with competing priorities ensuring the executives time and focus is on critical product and strategic matters. Be flexible as we are asked to handle urgent scheduling requests for the business almost daily.
• Collaborate closely with the Executive Assistant team to synchronize and schedule executive-level priority meetings, product executive debriefs and reviews, team and cross-functional project meetings. Maintain and re-balance cadence of all meetings.
• Carry out special projects and assignments from coordination and planning to execution.
• Prepare/manage the following: Concur expense report review and approval, presentations, announcements, team requests, Coupa PO creation/completion.
• Travel management: Recognize the importance of accuracy when planning and arranging domestic and international travel. This includes travel visas, car service arrangements, hotel accommodations, meal/restaurant reservations, meeting logistics/agenda preparations as well as working with our global team to make any arrangements needed when they arrive. Execute changes along the way ie: flight changes, cancelations etc.
• Order lunches through caterers/local vendors and plan other meeting details.
• Assist HR, Facilities and IT with new hire requests and seating plans.
• Assist with office organization.
• Be cognizant of hours for our overseas locations with regards to planning/coordination/requests.
• Be available after hours and for last minute requests.

Qualifications:

• Bachelor's Degree or at least 5 years of Executive Assistant work experience.
• Must be self-confident, diplomatic, and able to anticipate/handle unexpected situations. Comfortable with deadline pressures, managing multiple demands for critical deliverables and not afraid to interrupt meetings to get time sensitive information or keep Executives on track.
• Strong attention to detail and accuracy/integrity of data required.
• Must be able to set priorities and juggle several tasks within a fast-paced, deadline driven environment with a positive attitude.
• A highly motivated and self-directed individual with excellent verbal and written communication skills.
• Must have excellent interpersonal and organizational skills.
• Advanced proficiency in Microsoft Office Applications; specifically PowerPoint, Word and Excel.
• Able to anticipate and/or identify and resolve problems in a timely manner including on nights and weekends.
• Excellent judgement and ability to handle confidential and delicate matters.
• Able to work in a team environment and occasionally work a flexible schedule.

Salary and Other Compensation:

The annual salary range for this position is displayed below. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

The Company offers the following benefits for this position, subject to applicable eligibility requirements:

• medical insurance
• dental insurance
• vision insurance
• flexible spending accounts
• health savings accounts (HSA) with company contribution
• 401(k) retirement plan with matching
• employee stock purchase program
• life insurance
• AD&D
• short-term disability insurance
• long-term disability insurance
• generous paid time off
• company holidays
• parental leave
• identity theft protection
• pet ins