EXECUTIVE ASSISTANT

SharkNinja France; Needham (MA); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) with match

Paid time off

Employee stock purchase plan

Job summary

SharkNinja in Needham, Massachusetts is seeking an Executive Assistant to partner with the Engineering leadership team. You will manage complex calendars, coordinate travel, prepares presentations, and handle confidential matters with discretion.

The ideal candidate has 5+ years of EA experience, a bachelor’s degree, and outstanding organizational and communication skills. Advanced MS Office proficiency is expected, with a proactive, diplomacy-driven approach to daily operations.

Qualifications

• Bachelor’s Degree or at least 5 years of Executive Assistant work experience.
• Must be self-confident, diplomatic, and able to anticipate/handle unexpected situations.
• Strong attention to detail and accuracy/integrity of data required.
• Must have excellent interpersonal and organizational skills.
• Advanced proficiency in Microsoft Office Applications; PowerPoint, Word and Excel.

Responsibilities

• Be a trusted business partner to SVP level leaders and their VP teams.
• Serve as a liaison to others within and outside the department and/or company.
• Coordinate travel, meeting arrangements, catering, product samples, room needs and vendor visits.
• Manage multiple complex calendars with competing priorities and urgent scheduling requests.
• Collaborate with EA team to synchronize executive-level priority meetings and cadence of all meetings.
• Prepare and manage expense reports, presentations, announcements, and meeting logistics.
• Assist HR, Facilities and IT with new hire requests and seating plans.
• Assist with office organization and after-hours support as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

MS Office proficiency

Education

Bachelor's degree

Tools

MS Office

Concur

Coupa

Job description

About Us

SharkNinja is a global product design and technology company, with a diversified portfolio of 5-star rated lifestyle solutions that positively impact people’s lives in homes around the world.

AI at SharkNinja

At SharkNinja, we’re building an AI-native culture. We’re not waiting for the future; we’re creating it. Our people are expected to experiment boldly, adopt new tools, and continuously raise what’s possible to create meaningful impact for our consumers. If you believe the best way to do your job hasn’t been invented yet, you’ll fit right in.

Executive Assistant

About Us

SharkNinja is a global product design and technology company, with a diversified portfolio of 5-star rated lifestyle solutions that positively impact people’s lives in homes around the world. Powered by two trusted, global brands, Shark and Ninja, the company has a proven track record of bringing disruptive innovation to market and developing one consumer product after another has allowed SharkNinja to enter multiple product categories, driving significant growth and market share gains. Headquartered in Needham, Massachusetts with more than 4,100 associates, the company’s products are sold at key retailers, online and offline, and through distributors around the world.

The Executive Assistant is an administrative business partner to the Engineering Team.

Duties And Responsibilities

• Be a trusted business partner to SVP level leaders and their VP teams.
• Serve as a liaison to others, both within and outside the department and/or company.
  • Point of contact for any visiting associates from our global locations. Assist with travel, meeting arrangement, catering, product samples, room needs, etc.
  • Point of contact for vendor visits, assist with their needs, meetings, catering, product samples, room needs.
• Time management: Manage multiple, complex and hectic day to day calendars with competing priorities ensuring the executives time and focus is on critical product and strategic matters. Be flexible as we are asked to handle urgent scheduling requests for the business almost daily.
• Collaborate closely with the Executive Assistant team to synchronize and schedule executive-level priority meetings, product executive debriefs and reviews, team and cross-functional project meetings. Maintain and re-balance cadence of all meetings.
• Carry out special projects and assignments from coordination and planning to execution.
• Prepare/manage the following: Concur expense report review and approval, presentations, announcements, team requests, Coupa PO creation/completion.
• Travel management: Recognize the importance of accuracy when planning and arranging domestic and international travel. This includes travel visas, car service arrangements, hotel accommodations, meal/restaurant reservations, meeting logistics/agenda preparations as well as working with our global team to make any arrangements needed when they arrive. Execute changes along the way ie: flight changes, cancelations etc.
• Order lunches through caterers/local vendors and plan other meeting details.
• Assist HR, Facilities and IT with new hire requests and seating plans.
• Assist with office organization.
• Be cognizant of hours for our overseas locations with regards to planning/coordination/requests.
• Be available after hours and for last minute requests.

Qualifications

• Bachelor’s Degree or at least 5 years of Executive Assistant work experience.
• Must be self-confident, diplomatic, and able to anticipate/handle unexpected situations. Comfortable with deadline pressures, managing multiple demands for critical deliverables and not afraid to interrupt meetings to get time sensitive information or keep Executives on track.
• Strong attention to detail and accuracy/integrity of data required.
• Must be able to set priorities and juggle several tasks within a fast‑paced, deadline driven environment with a positive attitude.
• A highly motivated and self‑directed individual with excellent verbal and written communication skills.
• Must have excellent interpersonal and organizational skills.
• Advanced proficiency in Microsoft Office Applications; specifically PowerPoint, Word and Excel.
• Able to anticipate and/or identify and resolve problems in a timely manner including on nights and weekends.
• Excellent judgement and ability to handle confidential and delicate matters.
• Able to work in a team environment and occasionally work a flexible schedule.

Salary and Other Compensation

The annual salary range for this position is displayed below. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, flexible spending accounts, health savings accounts (HSA) with company contribution, 401(k) retirement plan with matching, employee stock purchase program, life insurance, AD&D, short-term disability insurance, long-term disability insurance, generous paid time off, company holidays, parental leave, identity theft protection, pet insurance, pre‑paid legal insurance, back‑up child and eldercare days, product discounts, referral bonus program, and more.

Pay Range

$90,000—$115,000 USD

Our Culture

At SharkNinja, we don’t just raise the bar—we push past it every single day. Our Outrageously Extraordinary mindset drives us to tackle the impossible, push boundaries, and deliver results that others only dream of. If you thrive on breaking out of your swim lane, you’ll be right at home.

What We Offer

We offer competitive health insurance, retirement plans, paid time off, employee stock purchase options, wellness programs, SharkNinja product discounts, and more. We empower your personal and professional growth with high impact Learning Programs featuring bold voices redefining what’s possible. When you join, you’re not just part of a company—you’re part of an outrageously extraordinary community. Together, we won’t just launch products—we’ll disrupt entire markets.

Learn More About Us

Life At SharkNinja

Outrageously Extraordinary

SharkNinja Candidate Privacy Notice

• For candidates based in all regions, please refer to this Candidate Privacy Notice.
• For candidates based in China, please refer to this Candidate Privacy Notice.
• For candidates based in Vietnam, please refer to this Candidate Privacy Notice.

We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, disability, or any other class protected by legislation, and local law. SharkNinja will consider reasonable accommodations consistent with legislation, and local law. If you require a reasonable accommodation to participate in the job application or interview process, please contact SharkNinja People & Culture at [e-mail]