Executive Assistant to SVP

Blue Cross Blue Shield of Michigan; Detroit (MI); On-site; USD 40,000 - 60,000; Full time

Job summary

Blue Cross Blue Shield of Michigan is seeking an experienced administrative professional to support the Senior Vice President. You will handle calendar management, meeting logistics, and executive correspondence, acting as a back-up to the CEO’s Senior Executive Assistant.

You will coordinate leadership meetings, onboarding, procurement, and special projects while partnering with leaders across the organization to keep operations running smoothly.

Qualifications

• High School graduate or GED equivalent.
• Three (3) years of secretarial experience required.
• Proficient in PC applications, especially Excel and Word.
• Excellent organizational skills and strong verbal/written communication.
• Proficiency in business English.

Responsibilities

• Provide broad administrative support for the Senior Vice President, including calendar and meeting logistics.
• Back up the CEO’s Senior Executive Assistant for scheduling, correspondence management, and executive office operations.
• Support Senior Leadership Forum and Executive Staff meetings: coordinate agendas, liaise with presenters, distribute materials and manage logistics.
• Occasionally support Office of the President directors with calendar management and meeting coordination.
• Coordinate day-to-day operational and logistical needs across the Office of the President.
• Manage office purchasing (P-Card), invoicing, procurement and payments.
• Assist with onboarding, project planning, process improvements, and special departmental projects.
• Coordinate catering, meetings, events, and leadership activities as needed.
• Assist with executive inquiries, correspondence tracking, document management, and records maintenance.
• Collaborate with leaders and business partners to coordinate activities and resolve issues.

Skills

Organizational skills

Verbal and written communication

Business English proficiency

Secretarial experience

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Job description

Perform a broad range of administrative duties for Senior Vice President.

• In addition to supporting the SVP, serves as a backup to the CEO’s Senior Executive Assistant supporting CEO-related administrative activities, including scheduling coordination, meeting logistics, correspondence management, and executive office operations.
• Supports the preparation and execution of Senior Leadership Forum meetings and Executive Staff meetings, including but not limited to helping coordinate and schedule agenda topics, communicating with presenters, receiving and distributing meeting materials, maintaining responsibility for meeting logistics, and other supporting duties as needed.
• Provides occasional administrative support to Office of the President directors, including calendar management, scheduling, and meeting coordination.
• Serves as a primary point of coordination for day-to-day operational and logistical needs across the Office of the President.
• Manages office purchasing (P-Card activities) invoicing, procurement, and payment processes.
• Assists with onboarding, project planning, process improvements, and departmental special projects.
• Coordinates catering, meeting support, executive meetings, special events, and other leadership-related activities as necessary.
• Assists with executive inquiries, correspondence tracking, document management, and records maintenance.
• Collaborates with leaders and business partners across the organization to coordinate activities and resolve issues efficiently.

EDUCATION AND EXPERIENCE:

High School Graduate or GED equivalent required.

Three (3) years of secretarial experience required.

Proficient in the use of PC applications, i.e., Excel and Word.

Excellent organizational skills, strong verbal and written communication skills required.

Proficiency in business English.

Other related skills and/or abilities may be required to perform this job.

All qualified applicants will receive consideration for employment without regard to, among other grounds, race, color, religion, sex, national origin, sexual orientation, age, gender identity, protected veteran status or status as an individual with a disability.