Executive Assistant to Superintendent & HR Coordinator

Michigan Association of School Boards; Michigan; On-site; USD 56,000 - 61,000; Full time

Job summary

South Lake Schools in Michigan seeks an experienced Executive Assistant to the Superintendent and Board of Education/Human Resources Coordinator to provide confidential administrative support. The role manages the Superintendent’s Office, coordinates Board meetings, supports recruitment, personnel records, and reporting, and serves as a liaison with district leadership, families, community.

Evening meetings and travel to district facilities may be required.

Qualifications

• High school diploma or recognized equivalent required.
• Associate degree preferred in business/office/human resources/communications or related field.
• At least three years of responsible administrative support experience, preferably in an executive office or school district.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with word processing, spreadsheets, databases, presentations, calendars, and email.
• Ability to prepare accurate official minutes and records for public meetings.

Responsibilities

• Provide confidential, executive-level administrative support to the Superintendent and Board of Education.
• Manage the Superintendent’s calendar, appointments, meetings, correspondence, deadlines, and travel.
• Coordinate board meetings, records, communications, and activities.
• Support recruitment, onboarding, personnel records, and reporting.
• Serve as liaison among district leadership, employees, families, and community stakeholders.
• Prepare minutes, reports, and other official district documents.
• Attend evening meetings and events as required.

Skills

Administrative support

Confidentiality

Communication

Multitasking

Time management

Customer service

Notary public (willingness)

Education

High school diploma or equivalent

Associate degree in business/office/human resources/communications or related field

Tools

Microsoft 365

PowerSchool

CHRISS / HRIS systems

Electronic Board governance platform

Job description

South Lake Schools in Michigan seeks an experienced Executive Assistant to the Superintendent and Board of Education/Human Resources Coordinator to provide confidential administrative support. The role manages the Superintendent’s Office, coordinates Board meetings, supports recruitment, personnel records, and reporting, and serves as a liaison with district leadership, families, community.

Evening meetings and travel to district facilities may be required.