Executive Assistant to Superintendent & Board, HR Coordinator

South Lake Administration Building; Saint Clair Shores (MI); On-site; USD 56,000 - 61,000; Full time

Job summary

South Lake Schools in Saint Clair Shores, MI is seeking an Executive Assistant to the Superintendent and Board of Education/Human Resources Coordinator. The role provides confidential administrative support, manages the Superintendent’s calendar, coordinates Board meetings, and assists with HR processes.

The position requires strong organizational, communication, and confidentiality skills, with evening meeting attendance and collaboration across district departments and families.

Qualifications

• High school diploma or equivalent required; associate degree preferred in business, office admin, HR, public admin, communications, or a related field.
• Minimum three years of responsible administrative support experience, ideally in an executive office or board setting.
• Ability to handle confidential information with professionalism, discretion and sound judgment.
• Proficiency with word processing, spreadsheets, databases, email, calendars, document management, and virtual meeting tools.
• Experience learning and using district systems including HR, payroll, financial management, and student information systems.

Responsibilities

• Provide confidential executive-level administrative support to the Superintendent and Board leadership.
• Manage the Superintendent’s calendar, meetings, travel, and correspondence; prioritize deadlines.
• Coordinate Board meetings, agendas, minutes, and district communications.
• Support human resources functions: onboarding, personnel records, licensing, and reporting.
• Serve as liaison among district leadership, employees, families, and community partners.
• Prepare accurate minutes and distribute official documents for public meetings.

Skills

Discretion & confidentiality

Executive-level support

Calendar & scheduling

Minutes & correspondence

Stakeholder communication

Education

High school diploma or equivalent

Associate degree in business/office/HR/public administration or related field (preferred)

Tools

Microsoft 365

PowerSchool

CHRISS

HR/payroll/ERP platforms

Job description

South Lake Schools in Saint Clair Shores, MI is seeking an Executive Assistant to the Superintendent and Board of Education/Human Resources Coordinator. The role provides confidential administrative support, manages the Superintendent’s calendar, coordinates Board meetings, and assists with HR processes.

The position requires strong organizational, communication, and confidentiality skills, with evening meeting attendance and collaboration across district departments and families.