Executive Support Specialist to the Chancellor

University of Wisconsin-Whitewater; Whitewater (WI); On-site; USD 43,050 - 46,218; Full time

Job summary

University of Wisconsin-Whitewater invites applications for the Executive Support Specialist (Temporary) in the Office of the Chancellor. The role focuses on managing the Chancellor's calendar, travel, and correspondence, while supporting special projects.

The position also handles office operations, events, budgeting tasks, and coordination for University Branding and Communications, with emphasis on discretion and professionalism in handling confidential information.

Qualifications

• Bachelor’s degree required or equivalent experience.
• 3–5 years of executive-level administrative support experience.

Responsibilities

• Manage the Chancellor’s calendar, scheduling, and meetings.
• Prepare daily schedules and organize materials for meetings.
• Coordinate travel arrangements and reimbursements.
• Prepare correspondence for review and signature.
• Monitor requests and brief the Chief of Staff on matters of importance.
• Support special projects within the Office of the Chancellor.
• Lead university-wide event coordination and budgeting support.
• Maintain office records, procurement, and contacting visitors.
• Coordinate budgeting, purchasing, and relationship management for branding and communications.

Skills

Microsoft Office Suite

Advanced organization

Attention to detail

Discretion

Time management

Prioritization

Proactive/workflow planning

Interpersonal relations

Safety compliance

Education

Bachelor's degree

3 years executive-level admin support

5 years executive-level admin support

Tools

Microsoft Office Suite

Job description

University of Wisconsin-Whitewater invites applications for the Executive Support Specialist (Temporary) in the Office of the Chancellor. The role focuses on managing the Chancellor's calendar, travel, and correspondence, while supporting special projects.

The position also handles office operations, events, budgeting tasks, and coordination for University Branding and Communications, with emphasis on discretion and professionalism in handling confidential information.