Executive Assistant to Site Head (Onsite)

Novo Nordisk; West Lebanon (NH); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Annual bonus

36 days paid time off

Health insurance

Dental insurance

Vision insurance

401K with company match

Parental leave (14 weeks)

Product access

Job summary

Novo Nordisk in West Lebanon, NH, seeks an Executive Assistant to provide comprehensive administrative support to the Site Head and Senior Leadership Team. The role demands proactive, confidential handling of complex scheduling, travel, and communications in a fast-paced manufacturing environment.

You will partner across US and Denmark, coordinate meetings, prepare presentations, and support site initiatives while mentoring administrative staff.

Qualifications

• Bachelor’s degree in Business Administration or a related field with 2+ years supporting executives or similar experience.
• In lieu of degree, 4+ years supporting executives or project coordination.
• Strong customer service and professional demeanor required.
• Ability to manage priorities and deliver results on time.
• Excellent written and oral communication; build productive relationships.
• Proactive, with ability to navigate issues and opportunities in a fast-paced setting.
• Highly proficient in MS Office and SharePoint; able to leverage AI tools to optimize processes.

Responsibilities

• Provide professional administrative support to Site Head with minimal supervision.
• Represent the executive team with confidentiality and strong interpersonal skills.
• Identify and drive projects from origin to completion within scope, cost, and time constraints.
• Manage Site Head's calendar, arrange meetings and travel, and coordinate logistics (international meetings included).
• Prepare agendas, take notes, and track actions to be followed up.
• Coordinate large meetings and site events; ensure budgets are adhered to.
• Produce complex reports, presentations and minutes; support internal communications and site announcements.
• Mentor and coordinate administrative assistants; support site initiatives and NNWay facilitation.

Skills

Communication skills

Self-starter

Multi-tasking

Time management

Attention to detail

Work with minimal supervision

Adaptability

Executive support experience

Education

Bachelor’s Degree in Business Administration or related field

Associate’s Degree in Business Administration or related field

Tools

SharePoint

Microsoft Office (Word, Excel, PowerPoint)

AI tools (Co-Pilot, ChatGPT, Claude)

Job description

Novo Nordisk in West Lebanon, NH, seeks an Executive Assistant to provide comprehensive administrative support to the Site Head and Senior Leadership Team. The role demands proactive, confidential handling of complex scheduling, travel, and communications in a fast-paced manufacturing environment.

You will partner across US and Denmark, coordinate meetings, prepare presentations, and support site initiatives while mentoring administrative staff.