Executive Assistant to Senior Partners | Onsite Boston

skadden; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP seeks an Executive Assistant for its Boston office (on-site). The role supports senior partners with complex calendaring, travel, and business development activities in a high-demand environment.

The position runs Monday–Friday, 9:30 am–5:30 pm. The firm states visa sponsorship will not be provided for this role and emphasizes confidentiality and professional conduct.

Qualifications

• Flexibility to perform a wide range of tasks beyond routine expectations.
• Demonstrates a high level of professionalism.
• Strong interpersonal and written communication skills.
• Attention to detail in all tasks and records.
• Ability to manage multiple projects with shifting priorities.
• Ability to handle confidential information discreetly.
• Ability to anticipate needs and provide proactive solutions.
• Strong organizational and time-management abilities.
• Ability to work well in a demanding environment.

Responsibilities

• Manages complex, time-sensitive assignments including travel arrangements and calendaring.
• Goes through attorney emails, organizes folders, prioritizes items and files retention structures.
• Anticipates needs and offers proactive solutions.
• Enters attorney time records, prepares expenses and assists with vendor payments.
• Handles document preparation, edits, redlines, PDFs, and quality control.
• Uses Excel and PowerPoint to support attorney work products and presentations.
• Coordinates with Conference Services for meetings, AV setup, catering and external vendors.
• Prepares engagement letters and client/matter memoranda for new business intake.
• Maintains client/matter lists and tracking for billing and activity.
• Supports business development by updating contacts, mailing lists and InterAction entries.
• Tracks business development meetings and reports activity to the BD/Marketing team.
• Builds relationships with client executive assistants and coordinates client gifting.
• Welcomes visitors and delivers responsive client service.

Skills

Flexibility

Professionalism

Interpersonal communications

Detail orientation

Multitasking

Confidentiality

Prioritization

Communication (written)

Team collaboration

Tools

Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

Job description

Skadden, Arps, Slate, Meagher & Flom LLP seeks an Executive Assistant for its Boston office (on-site). The role supports senior partners with complex calendaring, travel, and business development activities in a high-demand environment.

The position runs Monday–Friday, 9:30 am–5:30 pm. The firm states visa sponsorship will not be provided for this role and emphasizes confidentiality and professional conduct.