Administrative Specialist – Advanced Materials & Manufacturing

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

Wichita State University’s NIAR Advanced Materials & Manufacturing team seeks a proactive administrative professional to help run daily operations on the Wichita, KS campus. This on-site, full-time role emphasizes initiative, organization, and clear communication while supporting departments and programs.

The successful candidate will maintain databases and websites, assist with budgets and reports, manage inventories, and coordinate meetings and events with attention to detail and accuracy.

Qualifications

• High school diploma or equivalent.
• Two years of experience in general office, clerical, administrative support or related field.
• Strong interpersonal and customer service skills.
• Excellent written and verbal communication.
• Proficiency with MS Office and office technology.
• Ability to document information accurately and timely.

Responsibilities

• Coordinate meetings and events, including catering, guest lists, and setup.
• Assist with budgets, grant applications, proposals, and status reports.
• Maintain inventories of supplies and equipment.
• Ensure compliance with established guidelines and standards.
• Document information accurately and timely.

Skills

Interpersonal skills

Organizational skills

Written and verbal communication

Documentation accuracy

Education

High school diploma or equivalent

Two years of general office/clerical/administrative support experience

Tools

MS Office

Job description

Wichita State University’s NIAR Advanced Materials & Manufacturing team seeks a proactive administrative professional to help run daily operations on the Wichita, KS campus. This on-site, full-time role emphasizes initiative, organization, and clear communication while supporting departments and programs.

The successful candidate will maintain databases and websites, assist with budgets and reports, manage inventories, and coordinate meetings and events with attention to detail and accuracy.