Executive Assistant to Sales VP — Operations & Events

Fischer Homes; Erlanger (KY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Tuition Reimbursement

401(k) with Company matching

Employee Life Insurance

Personal time off

Professional Development Training

Job summary

Fischer Homes seeks an Executive Assistant to support the Vice President of Sales, managing calendars, travel, and critical materials. You will coordinate meetings, prepare decision-ready reports, and drive follow-ups to keep initiatives on track.

The role emphasizes ownership, discretion, and accuracy. Experience in a fast-paced sales environment, strong Excel/PowerPoint skills, and proficiency with Canva are valued, along with a degree in business or related field.

Qualifications

• Five (5) years of experience in executive administration, project coordination, event planning, or related area.
• Three (3) years of experience supporting senior leadership in a fast-paced, deadline-driven environment.
• Advanced proficiency in Microsoft Excel and Microsoft PowerPoint.
• Strong organizational, communication, time-management, and problem-solving skills.
• Demonstrated ability to manage confidential information and exercise sound judgment and discretion.

Responsibilities

• Manage the Vice President of Sales' calendar, meetings, travel, business commitments, and day-to-day executive priorities.
• Monitor communications when the Vice President of Sales is traveling or in the field, identify important follow-ups, and help keep decisions and workflows moving forward.
• Compile sales and division data into concise, decision-ready summaries and identify trends, projections, or results that require attention.
• Review reports, budgets, presentations, and supporting documentation for accuracy and coordinate the resolution of reporting discrepancies.
• Prepare meeting agendas, presentations, pre-reading materials, reports, and other executive communications.
• Attend designated meetings, capture decisions and action items, confirm follow-up responsibilities, and track commitments through completion.
• Coordinate executive travel, including transportation, lodging, itineraries, and related logistics.
• Plan and execute sales events, leadership summits, incentive trips, and other programs, managing venues, meals, travel, agendas, materials, communications, and post-event follow-up.
• Develop and maintain event project plans, timelines, budgets, vendor relationships, and deliverables; evaluate proposals, negotiate costs, and monitor expenses.
• Create polished spreadsheets, presentations, graphics, itineraries, and business materials using Microsoft Excel, PowerPoint, Canva, and related applications.
• Use approved AI tools such as ChatGPT, Claude, and Glean to support research, analysis, document preparation, and workflow efficiency while ensuring information remains accurate, confidential, and appropriate.

Skills

Executive support

Calendar management

Travel coordination

Excel

PowerPoint

Discretion

Communication

Education

Bachelor's degree

Tools

Canva

Job description

Fischer Homes seeks an Executive Assistant to support the Vice President of Sales, managing calendars, travel, and critical materials. You will coordinate meetings, prepare decision-ready reports, and drive follow-ups to keep initiatives on track.

The role emphasizes ownership, discretion, and accuracy. Experience in a fast-paced sales environment, strong Excel/PowerPoint skills, and proficiency with Canva are valued, along with a degree in business or related field.