Executive Assistant to R&D Services Group

Swanson Reed - R&D Tax Credit Specialists; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading firm in R&D tax credits is seeking an Executive Assistant to support Senior Managers in Dallas, Texas. The role involves high-level administrative tasks, including organizing travel arrangements, managing diaries, and reporting on budget management. Ideal candidates will possess outstanding communication skills and a proactive approach, with previous experience in a professional or financial services environment. This position offers opportunities for involvement in broader business projects.

Qualifications

• Demonstrated track record of success as an Executive Assistant.
• Experience in a professional services or financial services environment is preferred.
• Ability to manage work in progress, timesheets, and expenses.

Responsibilities

• Provide high level administrative support to Senior Managers.
• Organize business functions, projects, and travel arrangements.
• Manage diaries and assist in budget management and reporting.
• Facilitate and attend team meetings.
• Communicate with key stakeholders.

Skills

Outstanding communication skills

Strong planning abilities

Organizational skills

Proactive and results-oriented approach

Ability to work autonomously

Job description

Home » Careers » Executive Assistant to R&D Services Group

Executive Assistant to R&D Services Group

Our Firm

Swanson Reed is a leading firm in the area of R&D tax credits and innovation incentives. We service a diverse range of clients from technology start-ups to billion dollar NASDAQlisted and Government Owned Corporations in the commercial aspects of research, development, management and technology transfer. Swanson Reedseeks to recruit an Executive Assistant to join their energetic team.

The Position

By providing support to Senior Managers your responsibilities will include:

• High level administrative support
• Organising business functions, projects and domestic/international travel arrangements
• Diary management
• Assisting with WIP budget management and reporting
• Facilitation and attendance of team meetings
• Communicating with key stakeholders

You will also have the opportunity to get involved in ad hoc projects which will give you exposure to the broader business.

Requirements

The successful candidate will have a demonstrated track record of success as an Executive Assistant, preferably within a professional services or financial services environment. You will have outstanding communication skills, demonstrate a proactive and results orientated approach and have strong planning and organisational abilities. Ideally you will have exposure to managing work in progress, timesheets and expenses. You will be driven, proactive and be able to make quick decisions and work autonomously

A self-starter with an inquisitive mind who demonstrates a committed and flexible approach complemented by exceptional relationship management skills will excel in this role.