Executive Assistant Sr.

RSM US LLP; Center Square (PA); Sur place; USD 61 000 - 102 000; Plein temps

Résumé du poste

RSM US LLP in Center Square, PA is seeking a Senior Executive Assistant to support select leaders, manage calendars, coordinate travel, and handle sensitive communications.

Under minimal supervision, you will proofread, prepare reports and presentations, and drive efficient meeting logistics. This role demands professionalism, discretion, and strong organizational skills to keep executives ahead of a demanding agenda.

Qualifications

• Associate degree or 2+ years of related experience.
• Strong MS Office skills and ability to learn firm tools.
• Excellent written and verbal communication with diverse audiences.
• Strong organization, prioritization and time management.
• Attention to detail and proofreading excellence.
• Ability to prepare presentations with charts and tables.
• Capable of handling confidential information and multitasking.

Responsabilités

• Manage calendars and schedule meetings.
• Coordinate travel arrangements and expense reporting.
• Prepare and proofread communications and slides.
• Consolidate data and prepare reports.
• Track invoices and purchasing card charges.
• Support ESS requests and collaborate with other departments.
• Assist with special projects and other duties.

Connaissances

MS Office

Communication

Time management

Attention to detail

People skills

Grammar & proofreading

Presentation skills

Multitasking

Train others

Formation

Associate degree or 2+ years experience

Outils

PowerPoint

Project management tools

Description du poste

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM. The executive assistant senior will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. The executive assistant senior, under minimal supervision, will be responsible for all day-to-day activities, including strategic calendar and schedule management, execution of travel arrangements/expense reimbursement and coordination of logistics for internal and external meetings. May be responsible for proofreading communications, compiling reports and other special projects, as needed. In addition, the executive assistant senior may fulfill administrative requests through the ESS request site. This position requires a high level of professionalism, confidentiality, and a sense of urgency.

Essential Duties

Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.

Key Responsibilities

• Coordinate all travel arrangements (flights, cars, hotels and meals, etc.)
• Submit expense reports in a timely manner.
• Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items.
• Maintain daily, weekly, and monthly to-do lists, with follow‑ups accordingly.
• Routinely handle confidential correspondence.
• Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution.
• Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.
• Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.
• Review invoices and/or charges on firm‑issued purchasing card for accuracy and reconcile in a timely manner, as needed.
• Serve as the "go‑to" resource to deliver a consistent and positive experience.
• Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate.
• Share knowledge of firm systems, tools and industry knowledge when appropriate.
• Collaborate with other executive assistants, including identifying and establishing best practices.
• Provide training to others when appropriate.
• Perform other duties as assigned.

Education

Associate degree or 2+ years of experience in related field.

Technical/Soft Skills (Required)

• Intermediate to advanced Microsoft Office skills, ability to learn programs/software utilized by the firm and train others as needed
• Demonstrates a working knowledge of tools, resources and technology required with assigned responsibilities
• Ability to communicate, effectively with a diverse audience
• Effective organization, prioritization and time management skills, and strong attention to detail
• Excellent people skills
• Strong grammar and proofreading skills and experience
• Ability to prepare presentations, including charts, graphics and tables, speaker notes and handouts, etc.
• Ability to balance multiple tasks and projects

Special Requirements

Must be punctual and able to adapt to changing schedules. Ability to convey instructions clearly and concisely and be responsive when required. Maintains professionalism in demeanor, conversation and attire.

Experience

3+ years of relevant experience in a related field or area.

Leadership Skills (Required)

Ability to facilitate discussions with leaders. Ability to manage at a macro level and identify when a refined approach is necessary. Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change. Works collaboratively with the executive assistant supervisor/manger to provide support across the enterprise particularly during peak times.

Preferred Requirements

Experience with project management tool(s) (preferred). There is an expectation this position will be in-office five (5) days per week.

Compensation

Compensation Range: $61,400 - $101,800.

Why work at RSM?

At RSM, we accomplish meaningful work and make an impact on the world around us. We work hard to fully understand our clients and work even harder to understand and identify your unique skills. We celebrate the differences among us and empower our talented professionals to grow forward, both personally and professionally. Our clients benefit from fresh insights and energy as we collaborate to support them, and our teams enjoy a work environment that inspires and empowers them to thrive.