Executive Assistant to Presidents – MEP Contractor

ColonialWebb Contractors Company; Chesapeake (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary range

401(k) plan with company match

PTO and paid holidays

Excellent health benefits

Employee Assistance Program

Employee referral incentives

Job summary

ColonialWebb Contractors Company is seeking a detail-oriented administrative professional to manage calendars for the President, Industrial Group, and Hampton Roads team, while supporting two Business Unit Leaders with scheduling and coordination.

The role requires five years of admin experience, strong communication, and proficiency in MS Office and Adobe Acrobat; familiarity with Penta/OnBase is a plus. On-site Chesapeake, VA presence expected.

Qualifications

• High school diploma or equivalent; undergraduate degree preferred.
• Five years of professional experience; administrative experience preferred.
• Excellent written and verbal communication; strong MS Office & Adobe Acrobat skills.
• Ability to learn company-specific software (e.g., Penta, OnBase).
• Strong proofreading, editing and writing with proper grammar and spelling.
• Exceptional interpersonal skills for internal and external relationship management.

Responsibilities

• Maintain and coordinate the calendar for the President, Industrial Group and Hampton Roads, including professional and personal needs.
• Assist two Business Unit Leaders in meetings, appointments and calendar management.
• Submit expense reports for leadership as needed.
• Enter payroll hours, project numbers and cost codes in company systems.
• Assist Contracts Manager with license renewals and new licensure requirements.
• Maintain an organized filing system in the document management system.
• Uphold strict confidentiality.
• Support Project Managers with permitting, inspections, closeouts and related tasks.

Skills

MS Office Suite

Adobe Acrobat

Communication skills

Proofreading/Writing

Independent work

Customer relationships

Education

High school diploma or equivalent

Undergraduate degree preferred

Tools

Microsoft Office

OnBase

Penta

Job description

ColonialWebb Contractors Company is seeking a detail-oriented administrative professional to manage calendars for the President, Industrial Group, and Hampton Roads team, while supporting two Business Unit Leaders with scheduling and coordination.

The role requires five years of admin experience, strong communication, and proficiency in MS Office and Adobe Acrobat; familiarity with Penta/OnBase is a plus. On-site Chesapeake, VA presence expected.