Executive Assistant to our CEO & Front Desk Concierge

First & 42; Kalamazoo (MI); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Competitive Insurance Benefits Package

Employer-Paid Life Insurance

Employer-Paid HSA

Employer Contribution Retirement Plan

Wellness Reimbursement

16 Paid Holidays

Half Day Fridays

Stocked Kitchen

Job summary

Southwest Michigan First is seeking an Executive Assistant to the CEO to manage priorities, anticipate needs, and provide proactive support while greeting visitors and maintaining a welcoming office. This role requires a Bachelor’s degree or equivalent experience, strong written and verbal communication, and proficiency with Microsoft Office; Salesforce a plus.

The position is full-time and in-person. We offer a comprehensive benefits package and a professional environment in Southwest Michigan

Qualifications

• Bachelor’s degree or 3-5 years of equivalent experience in a similar role.
• Impeccable attention to detail and a deadline-driven mindset.
• Strong written and verbal communication skills.
• Availability to work full-time, in-person.
• Proficiency with Microsoft Office; Salesforce a plus.

Responsibilities

• Serve as a trusted point of contact between the CEO, staff, clients, and partners.
• Manage a fast-moving calendar and coordinate meetings, travel, and expense reports.
• Draft polished memos, emails, presentations, and reports on the CEO’s behalf.
• Greet every guest with warmth as the face of our office; direct guests to meeting spaces.

Skills

Communication

Attention to detail

Self-motivation

Education

Bachelor’s degree or 3-5 years experience

Tools

Microsoft Office

Salesforce

Job description

Executive Assistant to our CEO & Front Desk Concierge

Southwest Michigan First

Southwest Michigan First is looking for a highly organized, proactive professional to serve as the Executive Assistant to our Chief Executive Officer. You'll manage priorities, anticipate needs, and provide exceptional executive support while ensuring the CEO can focus on leading the organization. You'll also greet visitors and help foster a professional, welcoming environment for everyone who walks through our doors

WHAT YOU’LL DO

Support the Chief Executive Office

• Serve as a trusted point of contact between the Chief Executive Officer, staff, clients, and partners
• Manage a fast-moving calendar and coordinate meetings, travel, and expense reports
• Draft polished memos, emails, presentations, and reports on the CEO’s behalf

Own the Front Desk

• Greet every guest with warmth as the face of our office
• Direct guests to reserved rooms and set up meeting and event spaces as needed

WHY SOUTHWEST MICHIGAN FIRST

• Competitive Insurance Benefits Package: Our comprehensive insurance package ensures you and your family are covered with health and dental plans that meet your needs
• Employer-Paid Life Insurance: We prioritize your well-being by providing life insurance coverage at no cost to you, offering peace of mind for you and your loved ones.
• Employer-Paid HSA (Health Savings Account): Take advantage of our HSA to save on medical expenses with pre-tax dollars, enhancing your financial wellness.
• Employer Contribution Retirement Plan (100% Vested Immediately): Plan for your future with confidence. Our retirement plan includes employer contributions that are fully vested from day one, ensuring your long-term financial security.
• Wellness Reimbursement: We support your commitment to well-being with a reimbursement program for wellness-related expenses, promoting a healthy work-life balance.
• 16 Paid Holidays: Enjoy a generous holiday schedule, allowing you to celebrate and recharge throughout the year.
• Half Day Fridays (Memorial Day to Labor Day): Embrace work-life balance with half-day Fridays during the summer months, giving you extra time to relax and enjoy personal pursuits.
• Stocked Kitchen: Fuel your day with our stocked kitchen, providing snacks and beverages to keep you refreshed and productive.

WHAT YOU BRING

• Bachelor’s degree, or 3-5 years of equivalent experience in a similar role
• Impeccable attention to detail and a self-starting, deadline-driven mindset
• Strong written and verbal communication skills
• Comfort with Microsoft Office (Outlook, Excel, PowerPoint, Word); Salesforce a plus
• A genuine, service-first attitude and the discretion this role calls for availability to work full-time, in-person

About Southwest Michigan First

Southwest Michigan First is a privately funded economic development organization founded in 1999 on a simple idea: the greatest force for change is a job. Our team works across every industry throughout Southwest Michigan's seven counties to help our region thrive.

Southwest Michigan First provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, national origin, age, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state or local laws. In addition to federal law requirements, Southwest Michigan First complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.