Executive Assistant

Southwestern And Affiliates; Evansville (IN); On-site; USD 60,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Voluntary life insurance

401k with company match

Student loan assistance

Wellness programs

Paid time off

Job summary

Southwestern Behavioral Healthcare in Evansville, IN seeks an Executive Assistant to the President & CEO to be a trusted partner in advancing the organization’s mission. The role focuses on discretion, prioritization, and proactive communication to support senior leadership and key stakeholders.

The successful candidate will manage calendars, prepare materials for leadership meetings, coordinate events, and maintain confidential information with professionalism and integrity.

Qualifications

• Associate degree preferred; equivalent experience will be considered.
• 3–5 years of progressively responsible administrative or executive support experience.
• Advanced proficiency with Microsoft 365 applications.
• Exceptional written and verbal communication skills.
• Strong organizational, project management, and time-management abilities.
• Ability to manage multiple priorities with accuracy and professionalism.
• Proven ability to handle sensitive and confidential information.
• Valid driver's license and reliable transportation.
• EOE/AA including Veterans and Disabled.

Responsibilities

• Manage the President/CEO's calendar, meetings, travel, and scheduling priorities.
• Prepare, edit, and proofread correspondence, reports, presentations, and executive communications.
• Coordinate leadership meetings, organizational events, and special projects.
• Prepare agendas, record meeting minutes, track action items, and ensure timely follow-up.
• Maintain confidential information with the highest level of discretion.
• Monitor executive communications and respond or route inquiries as directed.
• Develop briefing materials, talking points, and presentations for meetings and public engagements.
• Track organizational priorities, key performance indicators, and major deadlines.
• Coordinate executive signatures, contract routing, and approval processes.
• Serve as a liaison with community partners, healthcare organizations, government agencies, and other stakeholders.

Skills

Communication skills

Organization

Project management

Time management

Stakeholder relations

Education

Associate degree or equivalent experience

Tools

Microsoft 365

Job description

Job Location: Spear Behavioral - Evansville, IN 47713

Join a mission-driven organization where your skills can make a meaningful impact. Southwestern Behavioral Healthcare is seeking a dynamic Executive Assistant to the President & CEO to serve as a key partner in the success of our organization. The ideal candidate is resourceful, adaptable, and capable of managing competing priorities while maintaining the highest level of professionalism and confidentiality.

WHY WORK FOR SOUTHWESTERN?

• AFFORDABLE Health, Dental, Vision, and Voluntary Life Insurance that starts DAY ONE of employment!
• 401K Employer Contribution & Match
• Student Loan Assistance Program
• Physical & Financial Wellness Programs
• Generous Paid Time Off plan
• Competitive Total Compensation Program
• Employee Assistance Program (EAP): Free confidential counseling and support resources.

What You'll Do

• Manage the President/CEO's calendar, meetings, travel, and scheduling priorities.
• Prepare, edit, and proofread correspondence, reports, presentations, and executive communications.
• Coordinate leadership meetings, organizational events, and special projects.
• Prepare agendas, record meeting minutes, track action items, and ensure timely follow-up.
• Maintain confidential information with the highest level of discretion.
• Monitor executive communications and respond or route inquiries as directed.
• Develop briefing materials, talking points, and presentations for meetings and public engagements.
• Track organizational priorities, key performance indicators, and major deadlines.
• Coordinate executive signatures, contract routing, and approval processes.
• Serve as a liaison with community partners, healthcare organizations, government agencies, and other stakeholders.

What We're Looking For

• Associate degree preferred; equivalent experience will be considered.
• Three to five years of progressively responsible administrative or executive support experience.
• Advanced proficiency with Microsoft 365 applications.
• Exceptional written and verbal communication skills.
• Strong organizational, project management, and time-management abilities.
• Ability to manage multiple priorities and deadlines with accuracy and professionalism.
• Proven ability to handle sensitive and confidential information.
• Strong interpersonal, customer service, and stakeholder relationship skills.
• Valid driver's license and reliable transportation.

EOE/AA including Veterans and Disabled.

If you are a person with a disability needing assistance with the application process, please call [phone].