Executive Assistant to Leadership Team — Strategic Support

JEA; Jacksonville, Northern (FL, KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Medical plans

On-site wellness program

Retirement plan

Job summary

JEA in Jacksonville, FL is seeking an Executive Assistant to provide high-level administrative support to the Leadership Team. You will manage calendars, coordinate meetings, prepare documents, and handle communications for executives, ensuring efficient information flow and professional representation.

The role requires an associate degree and 5+ years in executive administration with preferred 3+ years supporting C-level executives, plus strong MS Office/PowerPoint skills.

Qualifications

• An associate’s degree in business, communications, or related field.
• Five (5) years of progressive experience in an executive administrative capacity.
• Three (3) years of experience supporting C-Level executives is preferred.
• An equivalent combination of education, experience and/or training.

Responsibilities

• Increases external & internal customer satisfaction by effectively responding to and resolving inquiries.
• Analyzes information, maintains and controls correspondence, databases, spreadsheets and graphics, stores and retrieves files.
• Prepares meeting agendas, arranges meeting room logistics, and distributes minutes.
• Manages calendars and coordinates meetings for assigned executives.
• Prepares minutes, agendas and documents for committees in compliance with open meeting/public records laws.
• Prepares letters in response to customers or stakeholders.
• Handles phone and other communications for executives.
• Prepares spreadsheets, PowerPoint presentations and reports as requested.
• Handles purchasing and travel processes for executives.
• Performs day-to-day support for the Leadership Team.

Skills

Executive support

Calendar management

Meeting coordination

Minutes taking

Travel arrangements

PowerPoint

Education

Associate degree in business or related field

Tools

Microsoft Office Suite

Job description

JEA in Jacksonville, FL is seeking an Executive Assistant to provide high-level administrative support to the Leadership Team. You will manage calendars, coordinate meetings, prepare documents, and handle communications for executives, ensuring efficient information flow and professional representation.

The role requires an associate degree and 5+ years in executive administration with preferred 3+ years supporting C-level executives, plus strong MS Office/PowerPoint skills.