Executive Assistant to Leadership — Onsite in Sonoma

Nelson Connects; Sonoma (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

Nelson Connects in Sonoma, CA is seeking an experienced Executive Assistant to support business owners and leadership. You will keep operations running smoothly in a fast-paced environment, handling calendars, travel, expenses, and follow-ups with discretion.

The role requires 3+ years of high-level administrative support, proficiency with Mac and common productivity tools, and experience with grants and funding tracking. This 4-6 month on-site assignment is 32–40 hours per week.

Qualifications

• 3+ years of Executive Assistant or high-level admin support experience.
• Experience supporting executives or senior leadership.
• Knowledge of grants, funding, budgeting or expense management preferred.
• Proficiency with Mac computers, Apple Calendar (iCal) and Apple Mail.
• Strong MS Office and Google Workspace skills.

Responsibilities

• Provide administrative support to business owners and leadership.
• Manage calendars, appointments, and scheduling.
• Coordinate travel arrangements, including flights, hotels, and itineraries.
• Prepare agendas, meeting materials, and supporting documentation.
• Track, organize, and reconcile expenses.
• Follow up on projects, action items, and deadlines.
• Maintain electronic records and files.
• Assist with grant-related documentation, funding tracking, and reporting.
• Communicate with internal and external stakeholders professionally and effectively.

Skills

Calendar management

Travel coordination

Expense tracking

Grants knowledge

Mac proficiency

MS Office/Google Workspace

Tools

Apple Calendar

Apple Mail

Microsoft Office

Google Workspace

Job description

Nelson Connects in Sonoma, CA is seeking an experienced Executive Assistant to support business owners and leadership. You will keep operations running smoothly in a fast-paced environment, handling calendars, travel, expenses, and follow-ups with discretion.

The role requires 3+ years of high-level administrative support, proficiency with Mac and common productivity tools, and experience with grants and funding tracking. This 4-6 month on-site assignment is 32–40 hours per week.