Executive Assistant

Nelson Connects; Sonoma (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

Nelson Connects in Sonoma, CA is seeking an experienced Executive Assistant to support business owners and leadership. You will keep operations running smoothly in a fast-paced environment, handling calendars, travel, expenses, and follow-ups with discretion.

The role requires 3+ years of high-level administrative support, proficiency with Mac and common productivity tools, and experience with grants and funding tracking. This 4-6 month on-site assignment is 32–40 hours per week.

Qualifications

• 3+ years of Executive Assistant or high-level admin support experience.
• Experience supporting executives or senior leadership.
• Knowledge of grants, funding, budgeting or expense management preferred.
• Proficiency with Mac computers, Apple Calendar (iCal) and Apple Mail.
• Strong MS Office and Google Workspace skills.

Responsibilities

• Provide administrative support to business owners and leadership.
• Manage calendars, appointments, and scheduling.
• Coordinate travel arrangements, including flights, hotels, and itineraries.
• Prepare agendas, meeting materials, and supporting documentation.
• Track, organize, and reconcile expenses.
• Follow up on projects, action items, and deadlines.
• Maintain electronic records and files.
• Assist with grant-related documentation, funding tracking, and reporting.
• Communicate with internal and external stakeholders professionally and effectively.

Skills

Calendar management

Travel coordination

Expense tracking

Grants knowledge

Mac proficiency

MS Office/Google Workspace

Tools

Apple Calendar

Apple Mail

Microsoft Office

Google Workspace

Job description

Executive Assistant

You are a highly organized and proactive Executive Assistant who enjoys supporting business owners and keeping operations running smoothly. You thrive in a fast-paced environment, are detail-oriented, and excel at managing schedules, travel arrangements, expenses, and follow-up tasks. Experience with grants, funding, and expense tracking is a plus.

Location: Sonoma, Ca

This Position Pays: $35-40/hr DOE

Additional Details: 4-6 month assignment

Hours: 32-40 hours a week (five days onsite)

What You Will Be Doing:

• Provide administrative support to business owners and leadership.
• Manage calendars, appointments, and scheduling.
• Coordinate travel arrangements, including flights, hotels, and itineraries.
• Prepare agendas, meeting materials, and supporting documentation.
• Track, organize, and reconcile expenses.
• Follow up on projects, action items, and deadlines.
• Maintain electronic records and files.
• Assist with grant-related documentation, funding tracking, and reporting.
• Communicate with internal and external stakeholders professionally and effectively.

What You Bring:

• 3+ years of Executive Assistant or high-level administrative support experience.
• Experience supporting executives, business owners, or senior leadership.
• Knowledge of grants, funding, budgeting, or expense management preferred.
• Proficiency with Mac computers, Apple Calendar (iCal), and Apple Mail.
• Strong working knowledge of Microsoft Office Suite and Google Workspace.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.
• Strong follow-through and attention to detail.

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.