Executive Assistant to Leadership (Nonprofit)

San Diego Police Foundation; San Diego (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

11 paid holidays

Health insurance (85% employer paid)

Full-time position with occasional non

Job summary

San Diego Police Foundation is seeking an Executive Assistant who will provide high-level administrative support to the CEO, VP of Operations, and VP of Advancement. The role requires strong organizational and computer skills, and the ability to manage multiple priorities in a mission-driven nonprofit.

Ideal candidates have at least three years of executive support experience, proficiency with Microsoft Office 365 and Outlook, and a proactive, discreet demeanor.

Qualifications

• At least three years of relevant work experience, ideally supporting executives.
• Bachelor’s degree preferred but not required.
• Proficient with Microsoft Office 365 and Outlook; CRM experience is a plus.
• Typing speed 65–80 WPM or faster.
• Ability to lift up to 30 pounds and perform occasional physical tasks.
• Pre-employment drug test required.

Responsibilities

• Manage executive calendar including external meetings, donor visits, and commitments.
• Prepare board/committee materials, agendas, and follow-up notes; draft correspondence.
• Coordinate travel arrangements and expense reporting; handle confidential matters with discretion.
• Provide general admin support to staff (scanning, mailing, filing, supplies).
• Assist with on-site events (3–4 yearly) and special projects as needed.

Skills

Executive support

Communication

Multitasking

Discretion

Interpersonal skills

Education

Bachelor's degree preferred

Tools

Microsoft Office 365

Outlook

Blackbaud CRM

Job description

San Diego Police Foundation is seeking an Executive Assistant who will provide high-level administrative support to the CEO, VP of Operations, and VP of Advancement. The role requires strong organizational and computer skills, and the ability to manage multiple priorities in a mission-driven nonprofit.

Ideal candidates have at least three years of executive support experience, proficiency with Microsoft Office 365 and Outlook, and a proactive, discreet demeanor.