Strategic Executive Assistant to Leadership Team

Ambient Enterprises; Seattle (WA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

HSA and FSA options

Life and disability insurance

Tuition reimbursement

Professional development

Job summary

Johnson Barrow is seeking a highly organized, proactive Executive Assistant to support our Executive Leadership Team. This role is essential to the effectiveness of our leadership, requiring exceptional organizational skills, strong communication abilities, and the discretion to manage sensitive information.

The Executive Assistant will coordinate priorities across sales, operations, and executive leadership in a fast-paced, project-driven commercial HVAC environment, manage calendars, travel,

Qualifications

• 3+ years of experience as an Executive Assistant or in a senior administrative role.
• Proven ability to support multiple senior leaders simultaneously.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office; experience with Teams and CRM systems preferred.

Responsibilities

• Provide high-level administrative support to the VP of Sales, VP of Operations, and Managing Partner, including calendar management and coordination across leaders.
• Manage travel arrangements and expense reporting for assigned executives.
• Prepare, review, and edit correspondence, presentations, and reports.
• Serve as a liaison between leadership and internal teams, customers, manufacturers, and external partners.
• Prioritize incoming communications and escalate as needed.
• Coordinate leadership and sales meetings, agendas, and follow-ups.

Skills

Executive support

Calendar management

Communication

Discretion

Organizational skills

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Office

Teams

CRM systems

Job description

Johnson Barrow is seeking a highly organized, proactive Executive Assistant to support our Executive Leadership Team. This role is essential to the effectiveness of our leadership, requiring exceptional organizational skills, strong communication abilities, and the discretion to manage sensitive information.

The Executive Assistant will coordinate priorities across sales, operations, and executive leadership in a fast-paced, project-driven commercial HVAC environment, manage calendars, travel,