Executive Assistant to Leaders - Calendar & Travel Pro

CommunityAmerica Credit Union; Lenexa (KS); On-site; USD 55,000 - 75,000; Full time

Job summary

CommunityAmerica Credit Union is seeking an experienced Executive Assistant to provide proactive administrative support to our executive leadership. You will manage calendars, coordinate meetings, arrange travel, prepare presentations, and oversee projects in support of senior leaders.

You will handle confidential matters, prepare minutes, and ensure meeting materials are ready. This role requires strong communication, organization, and the ability to work independently in a fast-paced

Qualifications

• Bachelor’s degree in Business or related field preferred.
• 5+ years’ experience supporting executives.
• Proficient in Microsoft Office products (Excel, Word, Outlook, Visio, etc.).

Responsibilities

• Provide proactive administrative support to executives and maintain confidential matters.
• Coordinate calendars, scheduling meetings, and communications with staff and external contacts.
• Plan meetings logistics: facilities, technology, catering, minutes, agendas, and materials.
• Arrange travel schedules and conference registrations for executives.
• Track business expenses and prepare receipts and expense reports.
• Support special projects including research and development of presentation materials.
• Prepare correspondence for senior leaders and coordinate team meetings and locations.

Skills

Executive support

Calendar management

Meeting coordination

Travel logistics

Expense reporting

Confidentiality

Communication

Presentation prep

Research & materials

Education

Bachelor’s degree in Business or related field

Tools

Microsoft Office

Outlook

Visio

Job description

CommunityAmerica Credit Union is seeking an experienced Executive Assistant to provide proactive administrative support to our executive leadership. You will manage calendars, coordinate meetings, arrange travel, prepare presentations, and oversee projects in support of senior leaders.

You will handle confidential matters, prepare minutes, and ensure meeting materials are ready. This role requires strong communication, organization, and the ability to work independently in a fast-paced