Executive Assistant to Jon Liebman

Wasserman; Beverly Hills (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Professional Development

Generous Paid Time Off

Parental Leave

Retirement Plan: 401k matching

Healthcare: Medical, Dental, Vision

Ancillary Benefits

Commuter Benefits

Job summary

Brillstein Entertainment Partners in Beverly Hills seeks an Executive Assistant to the CEO. The role requires discretion, polished communication, and proactive organization to manage complex schedules and high-level tasks.

You will coordinate meetings, travel, and materials, acting as a gatekeeper and trusted partner to senior executives while handling sensitive information with professionalism.

Qualifications

• Bachelor’s degree required.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Ability to communicate effectively and professionally.
• Has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Outstanding organizational skills.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Ability to think outside of the box with a sense of urgency.

Responsibilities

• Overseeing and supervising high-level administrative tasks (meeting prep, scheduling, travel, phones, expenses) and development/research-oriented tasks.
• Plan, coordinate, and ensure the Executive’s schedule is followed and respected; gatekeeper for access to the CEO’s time.
• Facilitate smooth communication between the Executive’s office and internal departments; liaise with Leadership team.
• Prioritize conflicting needs; handle matters expeditiously and follow through on projects to completion.
• Proactively research and follow up on incoming issues to prepare the CEO for meetings.
• Assist CEO with special projects in coordination with Revue Studios and The.Team leadership, including preparing presentations and decks.

Skills

MS Office proficiency

Communication

Organizational skills

Discretion

Team player

Proactive mindset

Decision making under pressure

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Storied management-production company Brillstein Entertainment Partners represents some of the entertainment industry’s most successful talent in both traditional and emerging media, including actors, writers, directors, comedians, authors, producers, digital creators, podcasters, gamers, personalities and more. The company additionally produces movies, documentaries, podcasts and television shows for major networks and streamers.

JOB OVERVIEW:

This position supports the Chairman and Chief Executive Officer, Brillstein Entertainment Partners. This role requires someone who is personable, polished, proactive and eager. To be successful the candidate must be detail-oriented, calm under pressure, and be able to interact comfortably with others, including major industry executives and celebrities, while demonstrating a high level of discretion and professionalism.

This role will get a firsthand look at deal-making across the entire entertainment business including film, scripted and unscripted television, endorsements, licensing, business development, etc.

We see this role as an exciting step in a longer career journey. After 2–3 years of building expertise and making an impact, you’ll be encouraged to explore opportunities across our organization, expand your skill set, and take your career in new directions.

WHAT YOU’LL DO:

• Duties include, but are not limited to, overseeing and supervising high-level administrative tasks (meeting prep, scheduling, travel, phones, expenses) as well as development/research-oriented tasks. Maintain real-time tracking and organizational systems.
• Plan, coordinate, and ensure the Executive’s schedule is followed and respected. Provide “gatekeeper” role for access to the CEO’s time and office. Utilize strong judgment in prioritizing requests.
• Facilitate smooth communication between the Executive’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. Liaise with Leadership team on behalf of the CEO.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Lead complex projects as assigned by the CEO.
• Proactively research, prioritize, and follow up on incoming issues and concerns to ensure the CEO is properly prepared before attending meetings.
• Assist CEO with special projects in coordination with Revue Studios and his leadership role with The.Team, including preparing and managing presentations and decks.

WHAT WE’RE LOOKING FOR:

• Bachelor’s degree required.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Outstanding organizational skills.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Ability to think outside of the box with a sense of urgency.

Base salary range: $65-85K, plus bonus potential if applicable for role.
Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role

What We Offer:

• Professional Development : Take advantage of our learning and development programs, mentorship opportunities, and career advancement support.
• Generous Time Off : Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones.
• Parental Leave : We provide paid parental leave to support your family during important life events.
• Retirement Plan :401k planincluding contribution matching.
• Healthcare :Medical, dental, vision, FSA/HSA,lifeanddisabilitycoverageoptions.
• Ancillary :Critical illness, identity protection, pet insurance, 529 plans and more
• Commuter Benefits : Access support for travel and commuting needs, where available

THE TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.