Executive Assistant to Jon Liebman

LE001 The.Team: SME, LLC; Beverly Hills (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Professional Development

Paid Time Off

Parental Leave

401k Matching

Healthcare

Commuter Benefits

Job summary

THE·TEAM is a leading global sports, music and entertainment company with a Beverly Hills presence. The Executive Assistant to the CEO will interact with senior executives and celebrities, maintaining discretion and professionalism.

This role focuses on high-level admin tasks, calendar management, travel coordination, and supporting strategic projects for the CEO, with growth opportunities across the organization.

Qualifications

• Bachelor's degree required.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Effective communication and professional demeanor.
• Strong business sense and prioritization ability.
• Outstanding organizational skills.
• Ability to handle sensitive information.
• Team player with collaborative experience.
• Ability to think with urgency.

Responsibilities

• Oversee high-level administrative tasks (meeting prep, scheduling, travel, expenses).
• Maintain real-time tracking and organisational systems.
• Plan, coordinate and ensure CEO's schedule is followed and respected.
• Provide gatekeeper role for access to the CEO's time and office.
• Facilitate clear communication between the CEO's office and internal departments.
• Liaise with Leadership on behalf of the CEO.
• Prioritize conflicting needs and drive projects to completion.
• Lead complex projects assigned by the CEO.
• Prepare and manage presentations and decks for CEO.

Skills

Microsoft Office

Schedule management

Communication

Discretion

Team leadership

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Storied management-production company Brillstein Entertainment Partners represents some of the entertainment industry’s most successful talent in both traditional and emerging media, including actors, writers, directors, comedians, authors, producers, digital creators, podcasters, gamers, personalities and more. The company additionally produces movies, documentaries, podcasts and television shows for major networks and streamers.

JOB OVERVIEW:

This position supports the Chairman and Chief Executive Officer, Brillstein Entertainment Partners. This role requires someone who is personable, polished, proactive and eager. To be successful the candidate must be detail-oriented, calm under pressure, and be able to interact comfortably with others, including major industry executives and celebrities, while demonstrating a high level of discretion and professionalism. This role will get a firsthand look at deal-making across the entire entertainment business including film, scripted and unscripted television, endorsements, licensing, business development, etc. We see this role as an exciting step in a longer career journey. After 2–3 years of building expertise and making an impact, you'll be encouraged to explore opportunities across our organization, expand your skill set, and take your career in new directions.

WHAT YOU'LL DO:

Duties include, but are not limited to, overseeing and supervising high-level administrative tasks (meeting prep, scheduling, travel, phones, expenses) as well as development/research-oriented tasks. Maintain real-time tracking and organisational systems. Plan, coordinate, and ensure the Executive's schedule is followed and respected. Provide "gatekeeper" role for access to the CEO's time and office. Utilize strong judgement in prioritising requests. Facilitate smooth communication between the Executive's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. Liaise with Leadership team on behalf of the CEO. Prioritise conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Lead complex projects as assigned by the CEO. Proactively research, prioritise, and follow up on incoming issues and concerns to ensure the CEO is properly prepared before attending meetings. Assist CEO with special projects in coordination with Revue Studios and his leadership role with The.Team, including preparing and managing presentations and decks.

WHAT WE'RE LOOKING FOR:

Bachelor's degree required. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally. Has a strong business sense and can decipher priorities and make sound judgement calls when needed. Outstanding organisational skills. Demonstrate ability and temperament to work with sensitive information. Team player - have team-oriented experience and approach. Ability to think outside of the box with a sense of urgency. Base salary range: $65-85K, plus bonus potential if applicable for role. Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialised skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.

WHAT We Offer:

• Professional Development: Take advantage of our learning and development programmes, mentorship opportunities, and career advancement support.
• Generous Time Off: Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones.
• Parental Leave: We provide paid parental leave to support your family during important life events.
• Retirement Plan: 401k plan including contribution matching.
• Healthcare: Medical, dental, vision, FSA/HSA, life and disability coverage options.
• Ancillary: Critical illness, identity protection, pet insurance, 529 plans and more
• Commuter Benefits: Access support for travel and commuting needs, where available

THE·TEAM does not discriminate on the basis of race, sex, colour, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

THE·TEAM is proudly an equal opportunity employer. We are always searching for the most passionate and talented people from all backgrounds and experiences to join us.

More than 20 years into our evolution, we continue to expand our global reach and capabilities to serve clients across sports, music and entertainment. We are committed to making a meaningful impact across key areas of inclusion, community service and sustainability — not only for our employees, but for clients and the industry at large. THE·TEAM is a leading global sports, music and entertainment company. Led by intelligence, ideas and influence, we provide representation and marketing services to talent, brands and properties.