Executive Assistant to Investor Relations

Atlas Search; New York (NY); On-site; USD 110,000 - 160,000; Full time

Job summary

Atlas Search in Manhattan, a prestigious financial services firm, seeks an experienced executive assistant to support top executives. You will manage calendars, coordinate meetings, and handle travel logistics.

The role requires 4+ years of admin experience with excellent communication; PowerPoint skills are a plus, and financial services experience is preferred. Competitive salary and bonus potential are offered.

Qualifications

• 4+ years of administrative experience in a corporate, professional services environment.
• Strong communications skills are required.
• PowerPoint skills are a plus; financial services experience is preferred.

Responsibilities

• Maintain executives’ calendars, schedule meetings and conference calls, respond to emails and calls requesting meetings, resolve conflicts and prioritization issues.
• Arrange domestic and international travel, keep travel profiles up-to-date, manage approvals, and arrange travel logistics.
• Prepare and submit expense reports in a timely manner; track follow-ups and maintain investor databases, contact lists, and CRM entries.
• Prepare, proofread, and format investor-facing materials (presentations, meeting briefs, scripts).

Skills

Strong communications skills

PowerPoint skills

Job description

Our client is a prestigious financial services firm in Manhattan.

Responsibilities include but are not limited to:

• Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues
• Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars.
• Preparing and submitting all expense reports on a timely basisTrack follow-ups and maintain investor databases, contact lists, and CRM entries.
• Prepare, proofread, and format investor-facing materials (presentations, meeting briefs, call scripts, etc.).

Qualifications:

• 4+ years of administrative experience in a corporate, professional services environment
• Strong communications skills
• PowerPoint skills are a plus
• Financial Services experience is preferred

The annual base salary range is $110k to $160k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.