Executive Assistant to Investment Team

Northbound Executive Search; New York (NY); Presencial; USD 120.000 - 150.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Overtime eligibility

Discretionary bonus

Competitive base salary

Descripción de la vacante

Northbound Executive Search is seeking an experienced Executive Assistant to support three senior executives in a fast-paced investment environment in New York. The role rewards proactive organization and the ability to anticipate needs on a trading-floor-style team.

You will manage complex calendars, coordinate travel, prepare materials, and act as a trusted liaison with internal and external stakeholders.

Formación

• 5+ years of administrative experience supporting senior-level executives within financial services or a similarly fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize effectively, multitask, and adapt to changing needs in a high-energy setting.
• A proactive, solutions-oriented mindset and the ability to work well under pressure.
• Sound judgment, professionalism, and discretion when handling confidential information.

Responsabilidades

• Provide comprehensive administrative and executive support to three senior executives.
• Manage complex calendars, coordinate meetings, and oversee scheduling priorities.
• Coordinate travel arrangements and manage associated logistics.
• Prepare and organize materials, correspondence, and other administrative documentation.
• Serve as a key point of contact for internal and external stakeholders.
• Anticipate executive needs, proactively resolve scheduling conflicts, and ensure day-to-day operations run smoothly.
• Handle sensitive and confidential information with discretion and professionalism.

Conocimientos

Executive support

Calendar management

Travel coordination

Communication

Multitasking

Discretion

Descripción del empleo

A well-established investment firm is seeking an experienced Executive Assistant to support three senior executives within a fast-paced, high-energy investment team. This is an excellent opportunity for a proactive, highly organized professional who thrives in a trading-floor-style environment and enjoys working in a dynamic, demanding setting.

The ideal candidate is detail-oriented, adaptable, and able to anticipate needs while managing competing priorities in a high-performance environment.

Key Responsibilities:

• Provide comprehensive administrative and executive support to three senior executives.
• Manage complex calendars, coordinate meetings, and oversee scheduling priorities.
• Coordinate travel arrangements and manage associated logistics.
• Prepare and organize materials, correspondence, and other administrative documentation.
• Serve as a key point of contact for internal and external stakeholders.
• Anticipate executive needs, proactively resolve scheduling conflicts, and ensure day-to-day operations run smoothly.
• Handle sensitive and confidential information with discretion and professionalism.

Qualifications:

• 5+ years of prior administrative experience supporting senior-level executives within financial services or a similarly fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize effectively, multitask, and adapt to changing needs in a high-energy setting.
• A proactive, solutions-oriented mindset and the ability to work well under pressure.
• Sound judgment, professionalism, and discretion when handling confidential information.

What They Offer:

• $120K - $150K base salary, depending on experience, plus overtime eligibility and discretionary bonus
• Opportunity to join a successful, growing investment team at a well-established firm