Executive Assistant to Institute Director – Global Travel

Virginia Commonwealth University; Richmond (VA); On-site; USD 67,000 - 81,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Career development opportunities

Job summary

Virginia Commonwealth University School of Medicine in Richmond seeks an experienced Executive Assistant to provide comprehensive support to the Institute Director. You will independently coordinate scheduling, travel, communications, and institute-wide administrative functions, acting as a trusted liaison with university leadership and external partners.

The role requires initiative, sound judgment, and the ability to manage confidential information while advancing complex scheduling and event

Qualifications

• Progressively responsible administrative experience, including direct support to senior executives.
• Ability to independently assess and resolve complex administrative issues across functional areas.
• Excellent organizational skills with experience managing complex schedules and deadlines.
• Experience coordinating executive travel and administrative operations.
• Strong written, verbal, and interpersonal communication with senior leadership.

Responsibilities

• Provide comprehensive executive administrative support to the Institute Director.
• Manage a dynamic executive calendar and coordinate meetings with leadership and external stakeholders.
• Independently coordinate extensive domestic and international travel and related logistics.
• Prepare, edit, and manage correspondence, presentations, and reports for the Director.
• Coordinate institute meetings, seminars, and events, including agendas and follow-up.

Skills

Executive calendar management

Travel coordination

Executive liaison

Document preparation

Communication skills

Confidential information handling

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Virginia Commonwealth University School of Medicine in Richmond seeks an experienced Executive Assistant to provide comprehensive support to the Institute Director. You will independently coordinate scheduling, travel, communications, and institute-wide administrative functions, acting as a trusted liaison with university leadership and external partners.

The role requires initiative, sound judgment, and the ability to manage confidential information while advancing complex scheduling and event