Executive Assistant to HR Leadership - Public Service

City of Stockton; Stockton (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

City of Stockton is seeking an Executive Assistant (Confidential) to provide high‑level administrative support to the HR leadership team within the HR Administration Division. The role requires discretion, proactive organization, and the ability to manage multiple priorities in a fast-paced public service environment.

Responsibilities include drafting complex documents, coordinating meetings and travel, supervising staff, and serving as a trusted partner to employees and the community.

Qualifications

• Requires high level administrative, analytical and project coordination support.
• Strong attention to detail, calendar management, and meeting coordination.
• Experience handling confidential information and interacting with government officials and leadership.

Responsibilities

• Provide confidential executive and administrative support to HR leadership.
• Coordinate meetings, travel, agendas, and correspondence for the department head.
• Prepare staff reports, contracts, and other documents for City Manager or Council submission.
• Supervise clerical staff and manage records, invoices, and budget-related tasks.
• Maintain professional relationships with city staff, officials, and community partners.

Skills

Discretion and judgment

Professional communication

Organization

Collaboration

Education

High school diploma or GED

Job description

City of Stockton is seeking an Executive Assistant (Confidential) to provide high‑level administrative support to the HR leadership team within the HR Administration Division. The role requires discretion, proactive organization, and the ability to manage multiple priorities in a fast-paced public service environment.

Responsibilities include drafting complex documents, coordinating meetings and travel, supervising staff, and serving as a trusted partner to employees and the community.