Executive Assistant to Heads of Business & Operations

Newlab; New York (NY); On-site; USD 67,000 - 75,000; Full time

Benefits offered by this job

Bonus program

Comprehensive benefits

Job summary

Newlab is seeking an Executive Assistant to support our Global Head of Business and SVP of Operations. This role is ideal for someone early in their career who thrives on organization, problem solving, and helping busy teams operate efficiently.

You will manage schedules, coordinate meetings and travel, track follow-ups, and handle day-to-day details so leaders can focus on priorities. This position offers exposure to technology, industry, and economic development.

Qualifications

• Relevant experience in an administrative support or executive assistant role.
• Strong organizational and process-oriented mindset.
• Discretion and sound judgment when handling sensitive information.

Responsibilities

• Manage day-to-day scheduling for executives and protect focus time.
• Coordinate meetings, agendas, and travel itineraries.
• Track follow-ups and ensure next steps are followed up.
• Serve as a communication point for internal and external stakeholders.

Skills

Administrative support

Project management

Diplomatic assertiveness

Anticipatory acumen

Discretion and judgment

Independent judgment

Technology proficiency

Collaborative mindset

Tools

Google Workspace

Microsoft Office

Slack

Job description

Newlab is seeking an Executive Assistant to support our Global Head of Business and SVP of Operations. This role is ideal for someone early in their career who thrives on organization, problem solving, and helping busy teams operate efficiently.

You will manage schedules, coordinate meetings and travel, track follow-ups, and handle day-to-day details so leaders can focus on priorities. This position offers exposure to technology, industry, and economic development.