Executive Assistant to Global Leaders | Calendar & Travel

newlabcareers; New York (NY); On-site; USD 67,000 - 75,000; Full time

Benefits offered by this job

Bonus program

Comprehensive benefits

Job summary

Newlab is seeking a highly organized Executive Assistant to support our Global Head of Business and SVP of Operations. You will manage calendars, coordinate travel, and handle day-to-day logistics to keep leaders focused on top priorities.

This role offers exposure to a fast-moving tech-enabled business at the intersection of industry and economic development, with a chance to grow early in your career while learning from senior leaders.

Qualifications

• Experience in an administrative support or executive assistant role.
• Highly organized and process-oriented with the ability to track multiple items.
• Diplomatic assertiveness; manage up with tact and professionalism.
• Anticipatory acumen for calendar crunches and prep gaps.
• Discretion and sound judgment with sensitive business matters.
• Independent judgment balancing priorities across senior executives.
• Familiarity with Google Workspace, MS Office, and Slack.

Responsibilities

• Manage day-to-day scheduling for the Global Head of Business and SVP of Operations.
• Coordinate meetings, travel, and follow-ups; protect focus time.
• Prepare itineraries and submit monthly expense reports.
• Triage communications and escalate time-sensitive matters.
• Maintain visibility of commitments and action items across teams.

Skills

Executive support

Calendar management

Travel coordination

Project tracking

Prioritization

Communication

Discretion

Collaboration

Tools

Google Workspace

Microsoft Office

Slack

Job description

Newlab is seeking a highly organized Executive Assistant to support our Global Head of Business and SVP of Operations. You will manage calendars, coordinate travel, and handle day-to-day logistics to keep leaders focused on top priorities.

This role offers exposure to a fast-moving tech-enabled business at the intersection of industry and economic development, with a chance to grow early in your career while learning from senior leaders.