Executive Assistant

RGP; Alameda (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support C-suite executives in a fast-paced environment. This role involves managing schedules, preparing communications, and ensuring seamless operations. Ideal candidates will have over five years of experience in executive support, exceptional organizational skills, and a mastery of Microsoft Office Suite. Join a mission-driven team focused on healthcare innovation and make a meaningful impact from day one. If you thrive in high-stakes situations and excel at multi-tasking, this opportunity is perfect for you.

Benefits

Medical Insurance

Vision Insurance

401(k)

Disability Insurance

Qualifications

• 5+ years of experience supporting senior executives.
• Proven success in fast-paced business environments.
• Mastery of Microsoft Office Suite.

Responsibilities

• Manage calendars, travel, and meetings for senior leaders.
• Prepare executive communications and reports.
• Handle confidential information with discretion.

Skills

Executive Support

Communication Skills

Microsoft Office Suite

Administrative Coordination

Multi-tasking

Education

Bachelor's Degree

Tools

Calendar Management Tools

Job description

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Location: Alameda, CA (Fully On-site)

Duration: 6-Month Contract

Pay Rate: $32.50/hr W2

Are you a seasoned Executive Assistant who thrives in high-stakes environments and knows how to anticipate the needs of senior leadership? We’re hiring on behalf of our client for an Executive Assistant to support their Senior Vice President and C-suite executives in Alameda, CA. In this critical role, you’ll be the right hand to top executives—managing schedules, communicating on their behalf, drafting key documents, and ensuring they’re fully prepared for meetings and engagements. If you’re proactive, detail-oriented, and excel at keeping complex operations running smoothly, we’d love to hear from you.

What You’ll Do:

• Provide seamless calendar, travel, and meeting coordination for senior leaders
• Prepare executive communications, reports, and presentation materials
• Handle confidential information with the utmost discretion
• Serve as a liaison across departments and external partners
• Support project tracking, team operations, and event planning as needed

What We’re Looking For:

• 5+ years of experience supporting senior executives (SVP/C-suite level)
• Proven success in a fast-moving, high-stakes business environment
• Strong written and verbal communication skills
• Experience in managing multiple priorities, administrative coordination, and logistics
• Mastery of Microsoft Office Suite and calendar/travel tools
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Experience in the pharmaceutical or life sciences industry is a strong plus
• Must be based in or willing to commute to Alameda, CA

You’ll be part of a mission-driven team working at the forefront of healthcare innovation. We offer a collaborative environment, strong leadership, and the opportunity to make an impact from day one.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Pharmaceutical Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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