Executive Assistant to GM | Admin & Finance Support

Associa; Honolulu (HI); On-site; USD 50,000 - 70,000; Full time

Job summary

Associa Honolulu seeks an experienced Executive Secretary to support the General Manager with schedule management, travel planning, and confidential communications. The role includes payroll and budgets preparation, personnel administration, and maintaining the Symphony Honolulu tenant database and related newsletters.

The candidate will prepare financial statements, develop monthly budgets, and produce reports for the Board, while handling confidential information with discretion.

Qualifications

• Minimum two (2) years’ experience as a secretary at an executive level.
• Equivalent experience in accounting procedures and elementary financial analysis with personnel and wage administration.
• Strong professionalism, confidentiality, diplomacy, and tact with diverse personalities.
• Working knowledge of basic accounting, budgeting, and financial spreadsheets.

Responsibilities

• Prepare letters, reports and confidential correspondence for the Board or General Manager.
• Screen calls and manage confidential mail and faxes; issue memos.
• Assist in preparing and administering the company’s financial operations and budgets.
• Maintain the Symphony Honolulu database and tenant information, newsletters, and calendars.
• Coordinate off-site meetings and represent the GM when needed.
• Maintain personnel files, payroll records, and wage/benefits administration.

Skills

Executive support

Secretarial skills

Financial analysis

Payroll administration

Microsoft Office

Education

Secretarial science

Business Administration

Tools

Microsoft Word

Office Suite

Payroll software

Job description

Associa Honolulu seeks an experienced Executive Secretary to support the General Manager with schedule management, travel planning, and confidential communications. The role includes payroll and budgets preparation, personnel administration, and maintaining the Symphony Honolulu tenant database and related newsletters.

The candidate will prepare financial statements, develop monthly budgets, and produce reports for the Board, while handling confidential information with discretion.