Executive Offices Assistant & Board Liaison

San Francisco Opera Association; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

San Francisco Opera Association is seeking an Assistant to the Executive Offices to manage the General Director’s schedule, travel, correspondence, and board-related logistics. This role requires coordinating donor meetings, preparing minutes, and handling expense reports with discretion.

The ideal candidate will have a Bachelor’s degree or equivalent experience, at least two years in administrative support, and strong communication and organizational skills.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Minimum of two years’ experience providing administrative support.
• Experience in a performing arts or nonprofit organization preferred.
• Ability to work extended hours including evenings and weekends.

Responsibilities

• Manages the General Director’s schedule and travel arrangements.
• Coordinates board and committee meeting logistics and takes minutes.
• Handles correspondence, donor acknowledgement and expense processing.
• Maintains confidential information and ensures a welcoming office environment.
• Supports company-wide communications and staff events.

Skills

Communication skills

Organizational skills

Attention to detail

Discretion / confidentiality

Multi-tasking

Professional demeanor

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office (Word, Excel, PowerPoint)

G Suite (Docs, Sheets, Slides)

Job description

San Francisco Opera Association is seeking an Assistant to the Executive Offices to manage the General Director’s schedule, travel, correspondence, and board-related logistics. This role requires coordinating donor meetings, preparing minutes, and handling expense reports with discretion.

The ideal candidate will have a Bachelor’s degree or equivalent experience, at least two years in administrative support, and strong communication and organizational skills.