Executive Assistant

Jobtailor; Kahului (HI); On-site; USD 60,000 - 80,000; Full time

Job summary

Jobtailor in Hawaii seeks an experienced executive assistant to provide high-level support to the CEO, managing calendars, scheduling, and travel logistics for a busy nonprofit environment. You will draft and format correspondence, track deadlines, and coordinate board meeting logistics with confidentiality and care for sensitive information.

Strong communication and time-management skills, plus familiarity with Maui’s cultural landscape, are essential to succeed in this role.

Qualifications

• Associate degree or higher preferred, or an equivalent combination of education and 25 years of progressive administrative or executive support experience.
• Previous experience in the nonprofit sector or healthcare/social services is highly preferred.
• Advanced Microsoft 365 skills and proficiency with virtual meeting platforms.

Responsibilities

• Provide high-level administrative support to the Chief Executive Officer.
• Manage the CEO’s calendar, scheduling, meeting logistics, and travel coordination.
• Draft, format, proofread, and distribute correspondence, reports, presentations, and other materials.
• Track the CEO’s deadlines, action items, and priority projects to support timely follow-through.
• Screen and manage speaking requests directed to the CEO and the organization.
• Maintain discretion and confidentiality with sensitive organizational, personnel, financial, and strategic information.
• Coordinate Board and committee meeting logistics and distribution of materials.
• Track organization-wide deadlines, projects, and follow-up items.

Skills

Strong communication

Attention to detail

Time management

Education

Associate degree or higher

Tools

Microsoft 365

Zoom

Microsoft Teams

Job description

Responsibilities

• Provide high-level administrative support to the Chief Executive Officer.
• Manage the CEO’s calendar, scheduling, meeting logistics, and travel coordination.
• Draft, format, proofread, and distribute correspondence, reports, presentations, and other materials.
• Track the CEO’s deadlines, action items, and priority projects to support timely follow-through.
• Screen and manage speaking requests directed to the CEO and the organization.
• Maintain discretion and confidentiality with sensitive organizational, personnel, financial, and strategic information.
• Coordinate Board and committee meeting logistics and distribution of materials.
• Track organization-wide deadlines, projects, and follow-up items.

Requirements

• Associate degree or higher preferred, or an equivalent combination of education and 25 years of progressive administrative or executive support experience.
• Previous experience in the nonprofit sector or healthcare/social services is highly preferred.
• Advanced skills in Microsoft 365 (Word, Excel, PowerPoint, Outlook) and proficiency with virtual meeting platforms (Zoom, Teams).
• Superior verbal and written communication skills with a compassionate, family-centered approach.
• Exceptional time-management capabilities, sharp attention to detail, and the ability to multitask effectively under pressure.
• Familiarity with the Maui community and the unique cultural landscapes of Maui County is a strong plus.